What this category's data looks like
This page addresses the scenario of student status changes and graduation eligibility review. Material sources include leave-of-absence and return-to-school applications, major transfer applications, graduation review checklists, and the accompanying signature pages and receipts. These materials enter in batches during the processing cycle: application-type materials arrive first, review checklists arrive later, and receipts are completed when the process closes out. The update cadence is driven by semester milestones, with one concentrated revision each before the start of the term, midterm, and graduation season, and case-by-case supplementary entries at other times. Field characteristics center on name, student ID, change type, effective date, course and credit counts, and signature and receipt status. The same record often appears in two materials, with differences in name spelling, date conventions, and quantity conventions. When entering workflow orchestration, the leave-of-absence and return-to-school application takes the role of change initiation, the major transfer application takes the role of qualification switching, the graduation review checklist takes the role of result verification, and signatures and receipts take the role of closed-loop evidence; each material flows into the version ledger and change records by branch.
Configuration and implementation checks
This step is executed by a workflow node (user selection and branching), outputting branch direction and interaction state records. The "version ledger and change records" are then completed by subsequent nodes continuing execution along the branch. When this node is triggered, the conversation enters an interactive state and the workflow state is recorded; after the user completes the selection, execution continues along the branch corresponding to the selected option.
| Object | Check | Verification action |
|---|---|---|
| Leave-of-absence and return-to-school application | Whether the name, student ID, change type, effective date, signature, and receipt are consistent with the major transfer application | Check the options and branch connections one by one in the node, and reference the selection result variable in a subsequent node to run a test once |
| Major transfer application | Whether the name, quantity, and date of the same record match across the two materials, and whether the versions are in sync | Trigger a user selection node once, and check the node status and branch direction in the run records |
| Graduation review checklist | Whether the course and credit counts, review conclusion date, and signatures are complete, and whether the old version is traceable | Reference variables in a subsequent node and check the branch output corresponding to nodeId |
| Signature pages and receipts | Whether the process still proceeds to the next branch when a signature or receipt is missing, and whether references are updated in sync | After changing one piece of content, run a test and check whether the version number and references are updated in sync |
Three common errors
- Symptom: The name and date of the same record do not match between the leave-of-absence and return-to-school application and the major transfer application. Cause: The two materials are maintained separately and have not entered the same version ledger for field comparison.
- Symptom: The graduation review checklist has been changed, but the old version is still referenced and the version number is not in sync. Cause: The change records were not updated along with the branch direction, and the reference relationship remains at the old node output.
- Symptom: A signature or receipt is missing, but the process still continues. Cause: The options and branches do not cover credential verification, and the interaction state records do not reflect the missing item.
How to verify the setup
Feature acceptance: run a test for each option one by one, and check the branch direction and interaction state in the run records.
Business test: change one piece of content, and see whether the version number and references are updated in sync.
- Check the options and branch connections one by one in the node, and confirm that each option corresponds to one branch.
- Trigger a user selection node once, check the node status in the run records, and reference the selection result variable in a subsequent node to run a test.