What this category's data looks like
This category involves three core types of materials: the family economic hardship determination form, the scholarship/grant application form, and the loan receipt. The determination form fields include family members, income, hardship level, and signature; the application form includes student ID, award name, amount, and date; the receipt includes loan contract number, disbursement date, and acknowledgment. The sources of materials are departmental submissions, financial aid center consolidation, and bank feedback, with updates advancing by semester and batch. When entering this function, the determination form and application form serve as knowledge base documents carrying the field basis, and the loan receipt is referenced and checked as an external voucher. The three types of materials jointly determine the hardship level and funding eligibility, and the fields must be consistent in name, quantity, date, and signature.
Configuration and implementation checks
This step is executed by the conversation record interface (by application and session dimension), outputting the session message list and total record count, including role and reference information. The "version ledger and change records" are then completed manually or by an external system.
| Object | Check | Verification action |
|---|---|---|
| Family economic hardship determination form | Fields include family members, income, hardship level, and signature; the date is consistent with the application batch | Check the determination form fields and signature, and compare the name and date in the same record in the application form |
| Scholarship/grant application form | Fields include student ID, award name, amount, and date; signature and receipt are complete | Check the application form amount and date, and compare the hardship level and batch in the determination form |
| Loan receipt | Fields include loan contract number, disbursement date, and acknowledgment; the receipt number is unique | Check the receipt number and disbursement date, and compare the amount and date in the application form |
| Conversation record interface | The total record count total matches response code of 200, and role and reference information are complete | Page through by chatId to retrieve all, and sample one record to check dataId and value |
Three common errors
- Phenomenon: The name, student ID, or date of the same student does not match between the determination form and the application form. Cause: The two materials were submitted separately without cross-checking.
- Phenomenon: The old version of the determination form is still referenced in the knowledge base, and the new version has not been synchronized. Cause: The version number was not updated with the content, and the reference was not redirected.
- Phenomenon: The loan receipt lacks a signature or the receipt number is missing, and the application form amount does not match the disbursement date. Cause: The receipt was not collected or was not validated during entry.
How to verify the setup
Acceptance of this function: page through by total record count total to retrieve all, sample one record to check role, reference information, and time, and the status code is 200.
Business test: change one piece of content and see whether the version number and reference are updated synchronously.
- Page through by
chatId, and check whether thedataIdandvaluefields are complete. - Compare the name, amount, date, and signature across the determination form, application form, and receipt to confirm that the current version is unique.