What this category's data looks like
In the scenario of student awards, grants, loans, and hardship determination, the family economic hardship determination form, the scholarship/grant application form, and the loan receipt are the three core types of materials, carrying respectively the basis for determination, the intent to apply, and the disbursement voucher. The materials are mostly submitted by students, aggregated by departments, and reviewed by the financial aid center, and the update cadence changes with the academic year, batch, and policy adjustments. Common fields include name, student ID, household size, income, hardship level, application amount, signature, and date. After entering this feature, the determination form and the application form serve as parsing and chunking objects, while the receipt participates as supporting material in version comparison; together the three support the version ledger and change records.
Configuration and implementation checks
Parsing and training tasks (server-side tasks) only output data rows and index status (parsed, indexing, indexed); the version ledger and change records must be handled next by retrieval and subsequent processing. After parsing is completed, parsing chunks are immediately persisted as visible data rows and bound to a unique data identifier; the index transitions through three states, data pending indexing does not participate in recall, and changing the model only rebuilds data whose indexing has been completed.
| Object | Check | Verification action |
|---|---|---|
| Family economic hardship determination form | Whether fields, date, and signature are complete and consistent with the current version | Check the data row status and signature date, and inspect the chunks corresponding to chunkSize and chunkSplitter |
| Scholarship/grant application form | Whether name, quantity, and date match between the two materials | Check the file record and the data row separately, and confirm trainingType and the index status |
| Loan receipt | Whether the receipt number and signature are missing, and whether the version is in sync | Compare the receipt with the application form record, and check the data rows covered by the rebuild task |
| Version ledger and change records | The current version is unique, old versions are traceable, and references are in sync | After changing one piece of content, check whether the version number and references are updated in sync |
Three common errors
- Symptom: the name, quantity, and date of the same record do not match between the determination form and the application form. Cause: after chunking, the two materials were not compared at the field level, and the versions were not in sync.
- Symptom: the loan receipt is missing a signature or the receipt number is missing, yet it still enters the index. Cause: parsing and chunking only persist data rows, and signature and receipt validation depend on subsequent processing.
- Symptom: a just-uploaded material cannot be found, or an empty data row is left after a training failure. Cause: the index status has not reached completed, and data pending indexing does not participate in recall.
How to verify the setup
This feature's acceptance: upload one material, observe the data row status transitions and the coverage of the rebuild task, confirm that the status transitions among parsed, indexing, and indexed, and that the rebuild only covers data whose indexing has been completed.
Business test: change one piece of content, and check whether the version number and references are updated in sync.
- Open the data row to check the status, confirm it is consistent with the interface display, and check the file record and the data row identifier separately.
- Check the data rows covered by the rebuild task, confirm that it targets only data whose indexing has been completed, and that data pending indexing does not participate in the rebuild.