What this category's data looks like
This category's data covers three core types of materials in academic education management at technical colleges: student registration forms, teaching plans, and skills training records. Fields include student name, student ID, course name, training item, quantity, start and end dates, signature, and receipt. Materials come from the academic affairs system, departmental submissions, and practical training ledgers, with an update cadence of concentrated revisions at the start of the semester and sporadic changes during the semester. When entering the conversation logs and auditing feature, the student registration form serves as the identity baseline, the teaching plan serves as the basis for courses and class hours, and the skills training records serve as process evidence; together, the three support the traceability of the version ledger and change records.
Configuration and implementation checks
This step is performed by the conversation record interface (by application and session dimension), which outputs a session message list and the total record count, including role and reference information. The version ledger and change records are then completed manually or by an external system.
| Object | Check | Verification action |
|---|---|---|
| Student registration form | Fields include student name, student ID, registration date, and signature; the name, quantity, and date of the same record must be consistent across two materials | Check whether the application and session identifiers in the request parameters match the actual ones, retrieve the total record count total, and then page through to compare offsets |
| Teaching plan | Fields include course name, class hours, start and end dates, and approval signature; when the version is not synchronized, old-version references will remain | Open a single record to check the role field and reference information, and confirm that message roles correspond to the original conversation |
| Skills training record | Fields include training item, quantity, date, and receipt; without a signature or receipt, it cannot serve as valid evidence | Check the reference and elapsed-time fields in a single record, and record the number of references separately |
| Session message record | The total record count is the number of message records, which is not the same measure as the number of business sessions | Use chatId and dataId to locate records, and use value to view a single item's details |
Three common errors
- Symptom: The student name and registration date of the same student registration form do not match across two materials. Cause: The version is not synchronized, and the old-version reference still remains in the teaching plan.
- Symptom: The skills training record lacks a signature or receipt. Cause: After the change, the approval process was not re-run, and the receipt was not updated with the version.
- Symptom: The interface returns empty but there are sessions in the interface. Cause: The sources of the application and session identifiers are inconsistent, or only the first page was retrieved.
How to verify the setup
Feature acceptance: Page through using the total record count total to retrieve everything, sample one record to check the role, reference information, and time; response code of 200 is normal.
Business test: Change one piece of content and see whether the version number and reference are updated in sync.
- Pull two pages in succession and compare the total record count and offset to confirm that the pagination parameters match the total count.
- Open one record to check the reference and elapsed-time fields, and record the number of references separately.