What this category's data looks like
This page focuses on the scenario of registration review for professional and technical personnel vocational qualification examinations. Materials include registration forms, education certificates, work experience certificates, as well as accompanying signed receipts and change explanations. Material sources are registration system exports, scanned file archives, and manual supplementary entry. The update cadence follows batch reviews and minor policy adjustments. Field characteristics center on name, ID number, education level, graduation date, work start and end dates, position title, employer seal, and personal signature. When materials enter document parsing and chunking, each has a different role: the registration form serves as the master field table and version baseline, education certificates are used to cross-check institutions and dates, work experience certificates are used to verify start and end times and cumulative months, and receipts are used to confirm delivery and signature completeness. The version ledger and change records are completed by retrieval and subsequent processing; the parsing side is only responsible for cutting materials into retrievable data rows and maintaining index status.
Configuration and implementation checks
This step is executed by parsing and training tasks (server-side tasks), outputting data rows and index status (parsed, indexing, indexed). The "version ledger and change records" are then completed by retrieval and subsequent processing. After parsing is complete, parsing chunks are immediately persisted as visible data rows and bound to a unique data identifier. The index transitions through the three states parsed, indexing, and indexed. Data pending indexing does not participate in recall.
| Object | Check | Verification action |
|---|---|---|
| Registration form | Fields, dates, and signatures must be aligned item by item with the education certificate and work experience certificate. The name, quantity, and dates in the same record must not contradict each other. | Open the data row to check whether the status is parsed, indexing, or indexed, and check whether signatures and receipts are complete. |
| Education certificate | The institution name, education level, and graduation date must be consistent with the registration form. Missing signatures or receipts are considered incomplete materials. | Check the file record and the data row separately, confirm that the identifiers of the file and the data row are distinguishable, and then compare the date fields. |
| Work experience certificate | The work start and end dates and cumulative months must be consistent with the registration form. When versions are not synchronized, the current version alone prevails. | View the data rows covered by the rebuild task, confirm that only data with completed indexing is covered, and record the trainingType processing mode. |
| Version ledger and change records | The current version is unique, old versions are traceable, and references are synchronized. After changing one piece of content, the version number and references should be updated synchronously. | Check the chunking results corresponding to chunkSize and chunkSplitter, and confirm that the number of references and the tokens of reference text are recorded separately. |
Three common errors
- Symptom: newly uploaded materials cannot be found. Cause: the data row is still in a pending-indexing state, and the retrieval layer naturally isolates it from recall. Successful parsing does not mean retrieval will definitely hit.
- Symptom: the name, quantity, and dates of the same record do not match across two materials. Cause: versions are not synchronized, old-version materials are still referenced, and missing signatures or receipts are not blocked.
- Symptom: after training fails, empty data rows remain, or rebuilding after changing models takes abnormally long. Cause: the rebuild scope is not limited to data with completed indexing, and the coverage scope of initial training and rebuild is swapped.
How to verify the setup
Acceptance for this feature: upload one material, observe the status transitions of the data row and the coverage scope of the rebuild task, confirm that the status correctly transitions among parsed, indexing, and indexed, and that rebuild only covers data with completed indexing.
Business test: change one piece of content, check whether the version number and references are updated synchronously, and verify that the number of references and the tokens of reference text are recorded separately.
- Open the data row to check the status, confirm it is consistent with the interface display, and check the file record and the data row separately.
- View the data rows covered by the rebuild task, confirm that only data with completed indexing is covered, and check the chunking and processing modes corresponding to
chunkSize,chunkSplitter, andtrainingType.