What this category's data looks like
In the exam organization and violation handling scenario, the materials that enter this feature include three types: exam administration manuals, examination room record sheets, and violation fact records. The exam administration manual defines procedures and discretionary standards, and its update cadence adjusts with the annual exam arrangements; examination room record sheets are generated per session and include the examination room number, the number of students expected and present, the time interval, and invigilator signatures; violation fact records register candidate information, behavior descriptions, evidence lists, dates, and signatures of the parties and invigilators, item by item. When these three types of materials enter the vector model and indexing stage, the exam administration manual plays the role of rule basis, the examination room record sheet plays the role of session facts, and the violation fact record plays the role of case determination; all are stored in the business database data table in the form of original data rows, and the index field records the corresponding multiple vector identifiers, so that during retrieval the original data can be merged back by identifier.
Configuration and implementation checks
This stage is executed by the indexing service and the vector database, and outputs vectors and index status (whether recall is possible, whether data in the same group is merged). The version ledger and change records are then completed by subsequent AI nodes, code nodes, or manual work (retrieval and citation trimming only take supporting materials).
| Object | Check | Verification action |
|---|---|---|
| Exam administration manual | Whether the version number, effective date, revised items, and approval signature are complete, and whether the same process name and quantity standards are consistent with the examination room record sheet | In the knowledge base settings, check whether the index model is consistent with the vector model actually used by the knowledge base; open a data row and check whether the index field records all vector identifiers |
| Examination room record sheet | Whether the examination room number, the number of students expected and present, the time interval, and invigilator signatures are complete, and whether the name, quantity, and date of the same record match across the two materials | Check the data scope covered by the rebuild task, confirm that after changing the model only data that has completed indexing is triggered, and sample one data row to inspect the index field |
| Violation fact record | Whether candidate information, behavior description, evidence list, date, and signatures of the parties and invigilators are complete, and whether a receipt is attached | Retrieve once to see whether data in the same group is merged, and check that the tokens of the cited text and the number of array entries are recorded separately; the number of array entries is not equal to the citation content budget |
| Data row index field | Whether all multiple vector identifiers of a data row are present, whether the status value is indexed, and whether the rebuild task record is traceable | Open a data row and check the index field, view the rebuild task record, and confirm that the old version is traceable and citations are synchronized |
Three common errors
- Symptom: duplicate entries appear in retrieval results. Inspect the following: the name, quantity, and date of the same record do not match across the two materials, or a group of data corresponds to multiple vector identifiers and is not merged by original data to take the highest score.
- Symptom: recall quality drops after changing the model. Inspect the following: the version is not synchronized, the rebuild task only covers data that has completed indexing, and the old version remains in the vector database and participates in recall.
- Symptom: a data row has content but cannot be retrieved. Inspect the following: missing signatures or receipts prevent the material from entering the index, or the index field does not record vector identifiers, and the status remains in index creation.
How to verify the setup
Feature acceptance: sample one data row to inspect the index field, then retrieve once to see whether the same group is merged; check that the index model is consistent with the vector model actually used by the knowledge base, and view the status value indexed and the rebuild task record.
Business test: change one piece of content and see whether the version number and citations are updated synchronously; check that the tokens of the cited text and the number of array entries are recorded separately; limit are only budget references and are not compared for equality.
- In the knowledge base settings, check the index model, open a data row to check whether the index field records all vector identifiers, and view the data scope covered by the rebuild task record.
- Compare the fields, dates, and signatures of the exam administration manual, examination room record sheet, and violation fact record to confirm that the current version is unique, the old version is traceable, and citations are synchronized, then update the knowledge base or external documents.