What this category's data looks like
Enterprise new employee onboarding training materials typically include onboarding training plans, course sign-in sheets, and job descriptions. Their sources involve Human Resources, hiring departments, and training execution parties, and their update cadence changes with position adjustments, course revisions, and batch class openings. Field characteristics center on name, position name, course name, date, quantity, signature, and receipt. When the materials enter workflow orchestration, the onboarding training plan serves as the basis for the main process, the course sign-in sheet serves as evidence of participation and completion, and the job description serves as the reference source for job responsibilities and qualification requirements. The three must be registered in the version ledger with the current version, effective date, and change records; old versions must be retained for traceability, and referenced locations must be updated in sync with the current version.
Configuration and implementation checks
This step is executed by workflow nodes (user selection and branching), outputting branch directions and interaction status records. "Version ledger and change records" are continued and completed by subsequent nodes according to the branch. When the user selection node is triggered, the conversation enters an interaction state and records the workflow status; after the user completes the selection, execution continues along the branch corresponding to the selected option.
| Object | Check | Verification action |
|---|---|---|
| Onboarding training plan | Whether the course names, dates, and position names in the plan are consistent with the job description and sign-in sheet, and whether the version number is unique and is the current version | Check the options and branch connections one by one in the node, reference variables and run a trial once, and inspect the values retrieved by subsequent nodes |
| Course sign-in sheet | Whether the names, course names, quantities, and dates in the sign-in records match the training plan, and whether signatures or receipts are complete | Trigger an interaction once, and check the node status and branch direction of nodeId in the run records |
| Job description | Whether the position name, responsibilities, and qualification requirements reference the same current version as the training plan and sign-in sheet, and whether old versions are traceable | Reference the selection result variable in a subsequent node and run a trial once to verify reference synchronization |
| Version ledger and change records | Whether the current version is unique, whether old versions are traceable, and whether referenced locations are updated in sync with changes | Change one piece of content, verify whether the version number and references are updated in sync, and record the change entry |
Three common errors
- Symptom: The course name, quantity, and date of the same record do not match between the training plan and the sign-in sheet. Cause: The two materials are maintained separately and are not registered under the same version ledger.
- Symptom: The job description has been revised, but the training plan and sign-in sheet still reference the old version. Cause: The version was not synchronized, and referenced locations were not updated with the current version.
- Symptom: The sign-in sheet lacks signatures or receipts, so the completion evidence is incomplete. Cause: The status was not recorded after the interaction was completed, and subsequent nodes did not continue execution according to the branch.
How to verify the setup
Acceptance of this function: run trials for each option one by one, check the branch direction and interaction status in the run records, confirm that each option corresponds to one branch, and that the selection result variable has been passed to subsequent nodes.
Business test: change one piece of content and see whether the version number and references are updated in sync.
- Check the options and branch connections one by one in the node, trigger once, and inspect the node status in the run records.
- Reference the selection result variable in a subsequent node and run a trial once, and verify the value of that variable and the branch direction.