What this category's data looks like
The drafting of materials and handover of responsibilities for vocational training subsidy applications involves three types of materials: training class filing, attendance records, and completion assessment forms. Class filing includes institution name, class number, start and end dates, courses, and instructors; attendance records include trainee name, ID number, attendance date, and signature; completion assessment forms include assessment date, score, assessor signature, and institution seal. When these three types of materials enter the multi-turn dialogue and prompt feature, they respectively serve as the source of identity and class information, the source of attendance facts, and the source of result determination. Fields and dates must remain consistent across the two materials, and signatures and receipts are indispensable. The update rhythm follows the progress of the class: filing before the class starts, attendance during training, and assessment forms after completion. Versions and dates are synchronized with the sign-off step.
Configuration and implementation checks
This step is executed by the memory turns and prompt configuration in the application settings, outputting the historical message range and answer constraints for reference. The model then completes the draftable materials and handover records. Memory turns control how many previous dialogue turns can be referenced at most when answering. If the value is too small, prior context cannot be used; if too large, irrelevant content is included and consumption increases.
| Object | Check | Verification action |
|---|---|---|
| Training class filing | Institution name, class number, start and end dates, courses, and instructors are complete, and the class number and dates match those in the attendance records and completion assessment forms | In the application settings, check the current memory turns value, run a test with two consecutive questions, check whether the second question follows the reference in the first question, and verify whether the filing fields in messages match the other two materials |
| Attendance records | Trainee name, ID number, attendance date, and signature are complete, and the same trainee's name, count, and date are consistent across the two materials | Compare the usage records of two runs to confirm that after adjusting the turns, the trainee list and attendance dates brought in by variables have not shifted, and that missing signatures or receipts are blocked |
| Completion assessment form | Assessment date, score, assessor signature, and institution seal are complete, and the version and date are synchronized with the filing and attendance records | Draft one according to the template and complete one handover, check whether the historical messages associated with chatId cover the filing and attendance, and whether missing items are blocked |
| Historical message range | The number of previous turns referenced when answering matches the previous context range required by the question | In the application settings, check the current value, ask two consecutive follow-up questions, see whether the second question's reference is irrelevant, and whether the opening message is treated as previous context |
Three common errors
- Symptom: The same trainee's name or ID number does not match between the attendance records and the completion assessment form. Cause: The two materials were drafted separately without cross-checking by class number and date.
- Symptom: After the course or instructor version in the class filing is updated, the attendance records and assessment form still reference the old version. Cause: The version was not synchronized, and the handover records were not updated with the sign-off step.
- Symptom: The completion assessment form lacks the assessor's signature or the institution's seal, and the next step cannot sign off. Cause: Signatures or receipts are missing, and the drafting did not block on the requirement for complete fields.
How to verify the setup
Acceptance of this feature: Use two consecutive follow-up questions. In the first question, provide the class number and trainee name; in the second question, use a reference to ask for the attendance date and assessment score. See whether the second question follows the reference in the first question, and verify the historical message range and answer constraints referenced in messages.
Business test: Draft one according to the template and complete one handover, and see whether missing items are blocked.
- In the application settings, check the current memory turns value, confirm it matches the previous context range required by the question, and compare the usage records of two runs.
- Draft one training class filing, attendance record, and completion assessment form according to the template, complete one handover, and check that fields are complete, responsible parties are clear, and versions and dates are consistent.