What this category's data looks like
This category's materials for pre-departure training and overseas safety reminders include pre-departure training courseware, safety reminder checklists, and accommodation contact lists. The courseware source is the finalized version by the training department, and its update cadence is triggered by semester changes and destination policy changes; the safety reminder checklist source is aggregated by the safety affairs role, and is revised on a rolling basis as overseas security and regulations adjust; the accommodation contact list source is the on-site service team, and is maintained according to reception batches and check-in changes. When the three types of materials enter the workflow, their roles differ: the courseware serves as the version backbone, the safety reminder checklist serves as the basis for branch conditions, and the accommodation contact list serves as the reference synchronization object. Field characteristics center on course number, reminder item number, accommodation contact, effective date, and signature and receipt columns. Material versions and change maintenance require that the name, quantity, and date of the same record be consistent across all materials, that old versions be traceable, and that references be refreshed in sync with the current version.
Configuration and implementation checks
This step is executed by workflow nodes (user selection and branching), outputting branch directions and interaction state records. The "version ledger and change records" are continued and completed by subsequent nodes according to the branch. When a node is triggered, the conversation enters an interaction state and the workflow state is recorded; after the user completes the selection, execution continues along the branch corresponding to the selected option.
| Object | Check | Verification action |
|---|---|---|
| Pre-departure training courseware | Whether the course number, effective date, and signature column in the courseware are consistent with the current version in the ledger, and whether old versions are traceable | Check the options and branch connections one by one in the node, trigger it once and then view the node status in the run records, and check whether the courseware version number and the references are in sync |
| Safety reminder checklist | Whether the reminder item numbers, quantities, and dates are consistent with the corresponding records in the courseware and accommodation contact list, and whether receipts are complete | Reference the selection result variable in a subsequent node and run a trial, check whether the branch direction is consistent with the selected option, then compare the checklist item numbers with the ledger |
| Accommodation contact list | Whether the contact name, check-in date, and signature receipt are consistent with the safety reminder checklist and the courseware references, and whether the version is in sync | Check the accommodation contact list fields against the current version in the ledger, change one piece of content and observe whether the version number and references update in sync, and check whether the process continues after the interaction is completed |
| Version ledger and change records | Whether the current version is unique, whether old versions are traceable, and whether references in all materials are updated in sync | Check the passing of nodeId and variables in the run records, confirm that the branch direction and interaction state records are complete, then update the knowledge base or external documents |
Three common errors
- Symptom: the name, quantity, and date of the same record do not match between the courseware and the safety reminder checklist. Cause: the materials are maintained separately, the current version in the ledger is not used as the single source of truth, and references are not refreshed in sync.
- Symptom: after changing one piece of content, the version number does not change, and the old version is still referenced. Cause: the change did not trigger a version increment, the reference synchronization step is missing, and the ledger and materials are disconnected.
- Symptom: the accommodation contact list lacks a signature or receipt, and the process stops after the interaction is completed. Cause: the receipt field was not included in the check, the conditions for continuing branch execution were not met, and the run records were not reviewed.
How to verify the setup
Feature acceptance: run trials for each option one by one, check the branch direction and interaction state in the run records, confirm that the branch corresponding to the selected option is executed, that variables have been passed to subsequent nodes, and that the nodeId status can be checked.
Business testing: change one piece of content, see whether the version number and references update in sync, and check that the current version is unique, old versions are traceable, and references are in sync.
- Check the options and branch connections one by one in the node, trigger it once and then view the node status in the run records, and confirm that the process continues downward after the interaction is completed.
- Reference the selection result variable in a subsequent node and run a trial, change one piece of content and then compare the version number and references, then update the knowledge base or external documents.