What this category's data looks like
International student admissions and enrollment management involves materials such as admission brochures, admission letters, and visa application forms. Each material contains three types of elements: fields, dates, and signatures. The admission brochure publishes courses, fees, and application deadlines; the admission letter confirms the admitted program, registration date, and signature; the visa application form records passport information, entry date, and applicant signature. The sources of the materials are the admissions office, academic departments, and visa services department, and the update cadence changes with admission batches, visa policies, and enrollment status changes. When entering workflow orchestration, the admission brochure serves as the initial version trigger node, while the admission letter and visa application form serve as subsequent change objects; together, the three form the basis of the version ledger and change records.
Configuration and implementation checks
This stage is executed by workflow nodes (user selection and branching), outputting branch directions and interaction state records. The "version ledger and change records" are completed by subsequent nodes continuing execution according to the branches. When the user selection node is triggered, the conversation enters an interactive state and records the workflow state; after the user completes the selection, execution continues along the branch corresponding to the selected option.
| Object | Check | Verification action |
|---|---|---|
| Admission brochure | Whether the fields, dates, and signatures are consistent with the admission letter | Check the options and branch connections one by one in the node, and confirm that the brochure version number and references are synchronized |
| Admission letter | Whether the name, quantity, and date match the visa application form | Trigger a user selection once, and check the node status and branch direction in the run record |
| Visa application form | Whether the signature and receipt are complete, and whether the version is synchronized | Reference the selection result variable in a subsequent node and run a test once to check whether the reference is updated |
| Version ledger and change records | The current version is unique, old versions are traceable, and references are synchronized | After changing one piece of content, check whether the version number and references are updated synchronously |
Three common errors
- Symptom: The name, quantity, and date of the same record do not match between the admission brochure and the admission letter. Cause: The two materials are maintained separately, and fields and dates are not uniformly checked through workflow nodes.
- Symptom: The version of the visa application form is not synchronized, and the old version is still referenced. Cause: After the change, the user selection node was not triggered, the branch direction was not updated, and subsequent nodes continued to use the old version.
- Symptom: The admission letter lacks a signature or receipt, and the visa application form lacks the applicant's signature. Cause: When the materials entered the workflow, no branch for checking signatures and receipts was set, and the node did not record the interaction state.
How to verify the setup
Acceptance for this feature: run tests option by option, and check the branch direction and interaction state in the run record; reference variables in subsequent nodes and check whether the selection result variable corresponding to nodeId is passed correctly.
Business test: change one piece of content and see whether the version number and references are updated synchronously
- Check the options and branch connections one by one in the node, and confirm that each option corresponds to one branch
- Trigger a user selection once, check the node status and branch direction in the run record, and confirm that the process continues after the interaction is completed