What this category's data looks like
Foreign teacher appointment and course scheduling involves three types of materials: appointment contracts, work permit materials, and course scheduling tables. Fields include name, passport number, position, contract start and end dates, permit number, class hours, and signature fields. The materials come from Human Resources, Foreign Affairs, and Academic Affairs respectively. The update rhythm is concentrated changes at the beginning of the semester and occasional adjustments during the semester. When entering the vector model and indexing function, appointment contracts and work permit materials serve as the basis for identity and qualifications, while course scheduling tables serve as the basis for scheduling and class hours. The three are grouped by the same teacher, each generates vectors and retains the original data rows, to provide supporting materials for subsequent retrieval and citation trimming.
Configuration and implementation checks
This step is executed by the indexing service and vector database, outputting vectors and index status (whether recall is possible, whether data in the same group is merged). The version ledger and change records are subsequently completed by AI nodes, code nodes, or manual work (retrieval and citation trimming only take supporting materials).
| Object | Check | Verification action |
|---|---|---|
| Appointment contract | Name, passport number, position, contract start and end dates, and signature field must be consistent with the work permit materials | Open the data row to check whether the index field contains multiple vector identifiers and whether the status is indexed |
| Work permit materials | Permit number, validity period, and issue date must match the appointment contract and course scheduling table | Check the data range covered by the rebuild task record and confirm that indexing has been completed after changing the model |
| Course scheduling table | Class hours, teaching teacher, and semester dates must be consistent with the appointment contract position | Perform a retrieval and check whether the same group of original data is merged and the highest score is taken |
| Data row index field | Multiple vector identifiers for one piece of data are all present and consistent with the vector model actually used by the knowledge base | Check the index model in the knowledge base settings and record limit, and citation text tokens |
Three common errors
- Phenomenon: The same teacher's name is written differently in the appointment contract and work permit materials. Inspect the following: The materials are entered by different departments and are not aligned to the same field standard.
- Phenomenon: The class hours in the course scheduling table have been adjusted, but the contract and permit materials are still the old version. Inspect the following: The versions are not synchronized, and changes are not written back to all materials.
- Phenomenon: The permit materials lack a signature or receipt, but retrieval can still recall them. Inspect the following: Indexing only determines whether vectors can be recalled and does not verify signature completeness.
How to verify the setup
Acceptance of this function: sample one data row and look at the index field to confirm that multiple vector identifiers are complete and the status is indexed; then perform a retrieval to see whether the same group of data is merged and the highest score is taken.
Business test: change one piece of content and see whether the version number and citations are updated synchronously; the number of citations is recorded by array length, and quoteMaxToken is only the citation content budget, so the two are not compared for equality.
- Check in the knowledge base settings whether the index model is consistent with the vector model actually used by the knowledge base, and view the data range covered by the rebuild task record.
- Open a data row and check the index field to confirm that multiple vector identifiers are all present, and record
limit, and citation text tokens.