What this category's data looks like
International student admissions and enrollment management materials include admission brochures, admission letters, visa application forms, and progress records advanced on a weekly basis. The brochure provides the program, batch, and timeline; the admission letter provides the admission result and registration deadline; the visa application form provides personal identity and visa category; and the progress records string the same student's application, admission, visa, and registration status into one line. The materials come from the admissions window, academic affairs, and visa processing stages, and are updated on a rolling basis by batch; fields include name, ID number, program, date, and signed receipt. When entering progress records and statistical verification, the brochure and admission letter provide the baseline definitions, the visa application form provides the visa fields, and the progress records handle weekly registration and totals.
Configuration and implementation checks
This step is executed by the deployment environment's connection configuration (server side), not by the capability of a model node, and outputs whether the connection is available (service startup result and connection logs). The "progress table and statistical definition description" is then completed by the deployment handover and subsequent business processing.
| Object | Check | Verification action |
|---|---|---|
| International student admission brochure | Check whether the program name, batch, date, and signature field in the brochure are consistent with the progress table header definitions | Compare the brochure fields with the progress table header, and verify the name, quantity, and date item by item |
| Admission letter | Check whether the name, program, date, and receipt signature on the admission letter match the progress records | Extract several records and compare the name, quantity, and date in the admission letter and the progress records |
| Visa application form | Check whether the visa category, application date, and signature are consistent with the progress records | Extract visa application forms by week and check whether the fields and the progress records come from the same source |
| Main business database connection variable | Points to the main business database actually in use and can be connected | In the deployment environment, check that the variable value matches the database address, and review the startup logs |
Three common errors
- Symptom: the program name, quantity, or date for the same student does not match between the brochure and the admission letter. Cause: the two materials are maintained separately, versions are not synchronized, and the progress records continue to use the old values.
- Symptom: the signature or receipt on the visa application form is missing, but the progress records still mark it as submitted. Cause: the material circulation stage did not return the information, and the registration definition did not list missing signatures as an exception.
- Symptom: after startup, the logs continuously report connection timeouts, and progress records cannot be written. Cause: the connection address is inconsistent with the actual instance, or the cache instance is unreachable.
How to verify the setup
This feature acceptance: connect once to the main business database, log database, cache, and vector database item by item, check the connection results in the startup logs, and verify that the values of MONGODB_URI, REDIS_URL, and PG_URL are consistent with the deployment instructions.
Business test: use one week of records to verify the totals, and see whether the definitions and exceptions are clearly written.
- In the deployment environment, verify that
MONGODB_URImatches the main business database address, and confirm that the log database variable is set separately or left empty to reuse the main database as instructed. - Connect once to
REDIS_URLwith a client, check the response, and verify the selected vector database and thePG_URLaddress against the deployment instructions.