What this category's data looks like
Technical college academic education management materials include student registration forms, teaching plans, and skills training records. They originate from business processes such as academic affairs and practical training, and their update cadence advances according to semesters and registration, scheduling, and training milestones. Student registration forms record student identity and registration status, teaching plans record courses and class-hour arrangements, and skills training records record training items and assessment results. When these three types of materials enter the exception traceability and manual review function, student registration forms provide the basis for identity and registration, teaching plans provide the basis for courses and timing, and skills training records provide the basis for the training process and results, jointly supporting the generation of the exception list and review conclusions.
Configuration and implementation checks
This step is executed by workflow nodes (user selection and branching), outputting branch directions and interaction status records. The "exception list and review conclusions" are completed by subsequent nodes continuing execution according to the branch. When the user selection node is triggered, the conversation enters an interactive state and records the workflow status. After the user completes the selection, execution continues along the branch corresponding to the selected option.
| Object | Check | Verification action |
|---|---|---|
| Student registration form | Whether the fields, dates, and signatures are consistent with the teaching plan and skills training records | Check the student name, registration date, and signature field, verify the options and branch connections one by one in the node, use nodeId to locate the node, reference variables in subsequent nodes, and run a trial once |
| Teaching plan | Whether the course names, quantities, and dates match the student registration form and skills training records | Check the course names, class-hour quantities, start and end dates, and signatures, trigger the user selection node once, and view the node status in the run records |
| Skills training record | Whether the training items, quantities, dates, and receipts are consistent with the student registration form and teaching plan | Check the training item names, quantities, dates, and receipt signatures, reference variables in subsequent nodes and run a trial once, and confirm that the selection result variable has been passed to subsequent nodes |
| Exception list and review conclusions | Whether the exceptions are supported by original records and whether the reviewer has signed | Check the correspondence between the exception entries and the source materials in terms of names, quantities, and dates, and confirm that the reviewer's signature and receipt are complete |
Three common errors
- Symptom: The names, quantities, and dates of the same record do not match between the student registration form and the teaching plan. Cause: The two materials are maintained separately, lacking a unified verification step.
- Symptom: The version of the skills training record is not synchronized, and the old and new versions coexist. Cause: The version was not replaced or marked after updating, so the old material is retrieved during traceability.
- Symptom: The review conclusion lacks a signature or receipt, and the exception list cannot be handed to the responsible person for handling. Cause: The review step did not retain signatures and receipts, so the chain of responsibility is incomplete.
How to verify the setup
Acceptance of this function: run trials for each option one by one, check the branch directions and interaction status in the run records, and confirm that each option corresponds to one branch, that the status is recorded when entering the node, and that the selection result variable has been passed to subsequent nodes.
Business test: create one exception record, see whether it can be traced back to the source materials, and check the fields, dates, and signatures of the student registration form, teaching plan, and skills training records.
- In the node, verify the options and branch connections one by one, trigger the user selection node once, view the node status in the run records, and confirm that the process continues downward after the interaction is completed.
- Reference
variablesin subsequent nodes and run a trial once, usenodeIdto locate the node, confirm that the selection result variable has been passed to subsequent nodes, and that the same session does not repeatedly enter the interaction.