What this category's data looks like
Enterprise new-hire onboarding training materials include three types: onboarding training plans, course sign-in sheets, and job descriptions. Onboarding training plans are usually updated by the training department by batch, with fields including course name, class hours, instructor, target participants, and date; course sign-in sheets are generated by on-site or online systems, with fields including person name, department, sign-in time, and signature column; job descriptions are maintained by the hiring department, with fields including job title, responsibility items, qualification requirements, and effective date. When these three types of materials enter the conversation logs and audit feature, each plays a different role: onboarding training plans provide the course and scheduling baseline, course sign-in sheets provide evidence of personnel attendance and acknowledgment, and job descriptions provide the job and responsibility definitions. Materials enter by batch or version, and the update cadence is synchronized with the training cycle and job adjustments. Field characteristics are mainly names, quantities, dates, and signatures, which facilitates subsequent exception tracing and manual review.
Configuration and implementation checks
This step is performed by the conversation record interface (by application and session dimension), which outputs the session message list and total record count, including role and reference information. The "exception list and review conclusions" are then completed manually or by an external system. The conversation record interface only retrieves session evidence and does not write to business ledgers; the number of message records and the number of sessions are not the same quantity.
| Object | Check | Verification action |
|---|---|---|
| Onboarding training plan | Course name, class hours, target participants, and date match between the plan and the sign-in sheet, and the version is the currently effective version | Retrieve the plan and sign-in sheet by batch, compare course name, date, and number of participants item by item, and check the signature or acknowledgment column |
| Course sign-in sheet | The sign-in person's name, department, and sign-in time are consistent with the job title and responsibility definitions in the job description; missing signature or acknowledgment is flagged | Extract one sign-in record, check the sign-in time and signature column, and trace back to the corresponding job description version |
| Job description | Job title, responsibility items, and effective date are referenced consistently in the plan and sign-in sheet, with no unsynchronized version | Compare the job description effective date with the training plan date and confirm the referenced version is consistent |
| Conversation record interface | Paginate by application and session dimension, return the total record count and response code of 200, distinguish question and answer roles, and include reference and elapsed time in each record | Use chatId to page through and retrieve all records, extract one record to check role, reference information, and time, and record the number of items in the reference array |
Three common errors
- Symptom: The name and class hours of the same course do not match between the training plan and the sign-in sheet. Cause: The two materials are maintained by different stages and are not synchronized to the same version, so they cannot be mapped to the same record during tracing.
- Symptom: The sign-in sheet lacks a signature or acknowledgment, and the referenced version of the job description is not synchronized. Cause: The material update cadence is inconsistent, the old version is still circulating, and there is no signature basis for review.
- Symptom: The interface returns empty but there are sessions in the UI, or only the first page is retrieved. Cause: The pagination parameters are not aligned with the actual total record count, the exported records lack references, and the reviewer cannot trace back to the source materials.
How to verify the setup
Feature acceptance: page through and retrieve all records by total record count, extract one record to check role, reference information, and time, confirm response code of 200, record the number of items in the reference array separately, and ensure dataId and value are queryable.
Business test: create one exception record, see whether it can be traced back to the source materials, and check the names, quantities, dates, and signatures of the onboarding training plan, course sign-in sheet, and job description.
- Use
chatIdto pull two consecutive pages by application and session dimension, compare the total record count and offset, and confirm that thedataIdandvaluefields exist. - Extract one exception record, trace it back to the onboarding training plan, course sign-in sheet, and job description, check the names, quantities, dates, and signatures, and form an exception list and review conclusions for the responsible person to handle.