What this category's data looks like
This page addresses the material flow of self-funded study abroad application services: study abroad service contracts, school application forms, and personal statements. A contract contains the scope of services, fee terms, signatures of both parties, and the signing date; an application form contains the institution name, field of study, intake term, submission date, and receipt number; a personal statement contains the version number, word count, finalization date, and author signature. Materials come from three lines: consultant submission, student confirmation, and copy finalization. The update cadence rolls with application rounds and institution feedback, and field characteristics center on four categories: name, quantity, date, and signature. When entering the exception tracing and manual review function, the contract serves as the basis of rights and obligations, the application form serves as the submission evidence, and the personal statement serves as the basis for the content version; together, the three support source comparison for the exception list.
Configuration and implementation checks
This step is executed by a workflow node (user selection and branching), outputting the branch direction and interaction state records. The "exception list and review conclusion" is then completed by subsequent nodes continuing execution along the branch. When this node is triggered, the conversation enters an interaction state and the workflow state is recorded; after the user completes the selection, execution continues along the branch corresponding to the selected option.
| Object | Check | Verification action |
|---|---|---|
| Study abroad service contract | Whether the name, quantity, date, and signature are consistent with the application form | Compare item by item the institution name, number of service items, and signing date between the contract and the application form; if a signature or receipt is missing, register an exception |
| School application form | Whether the submission date and receipt number can be traced to the original submission record | Retrieve the application form's submission date and receipt number, check them against the application round dates agreed in the contract, and mark those with unsynchronized versions as pending review |
| Personal statement | Whether the version number, word count, and finalization date align with the copy handover record | Check the personal statement's version number and finalization date; when the word count for the same record does not match across the two materials, trace back the handover record |
| User selection node | Whether each option corresponds to one branch connection | Check options and branch connections one by one in the node, and reference variables in subsequent nodes to run a trial once |
Three common errors
- Symptom: the same institution name is written differently in the contract and the application form, making it impossible to confirm what it refers to during review. Cause: data entry did not unify naming rules, and the two materials are maintained separately.
- Symptom: the personal statement has an updated version, but the application form still references the old draft date. Cause: the version was not synchronized, and the latest finalization date was not written back during handover.
- Symptom: the contract lacks a signature or the application form lacks a receipt, yet the exception record is still advanced. Cause: signature and receipt fields were not mandatorily validated at registration.
How to verify the setup
This function's acceptance: run trials option by option, check the branch direction and interaction state in the run records, and confirm that the interaction state corresponding to nodeId is recorded and that the selection result variable has been passed to subsequent nodes.
Business test: create an exception record, see whether it can be traced to the source material, and check whether the exception list and review conclusion are supported by original records and the reviewer's signature.
- Check options and branch connections one by one in the user selection node, and after a trial run, view the branch direction and interaction state in the run records.
- Reference the selection result variable in subsequent nodes and run a trial once to confirm that the exception list and review conclusion are completed by subsequent nodes continuing execution along the branch.