What this category's data looks like
International student admissions and enrollment management involves three types of materials: admission brochures, admission letters, and visa application forms. Fields include name spelling, passport number, major name, registration date, signature, and receipt. Admission brochures provide the major and quota specifications, admission letters provide the admission decision and registration date, and visa application forms provide identity and entry information. Materials are updated by admission batch: brochures change with policy adjustments, admission letters are generated by admission batch, and visa application forms are re-versioned according to embassy and consulate requirements. When these three types of materials enter this feature, each participates in retrieval as an independent knowledge base source. The citation output retains the original text snippet and source identifier, for subsequent comparison of whether the name, quantity, and date of the same record are consistent, and to identify anomalies such as unsynchronized versions, missing signatures, or missing receipts.
Configuration and implementation checks
This step is executed by the citation output of the knowledge base retrieval node, which outputs an array of citation content, each entry containing the original text snippet and source identifier, and the length can be 0. The anomaly list and review conclusions are completed subsequently by AI nodes, code nodes, or manual work.
| Object | Check | Verification action |
|---|---|---|
| Admission brochure | Whether the major name, planned quota, admission batch date, and signature field in the brochure are complete | Locate the original brochure snippet in the citation output, verify the major name and quota fields, and check whether the signature or receipt is missing |
| Admission letter | Whether the name spelling, passport number, major name, and registration date in the admission letter are consistent with the brochure | Open the citation marker pointing back to the original admission letter, and compare field by field the name, quantity, and date against the brochure and visa application form |
| Visa application form | Whether the name spelling, passport number, and entry date in the visa application form match the admission letter | Verify the source identifier of the citation snippet, confirm that the application form version is synchronized with the current batch, and check the signature and receipt |
| Knowledge base retrieval node | The number of entries in the citation content array matches the hit materials, quoteMaxToken is the content budget, and the source can be checked via quoteList in responseData (non-streaming module results returned with detailed output enabled) | Run a test with a no-match question to confirm the array is empty while the pipeline still completes; when there is a hit, verify that the number of citations corresponds to the original text paragraphs |
Three common errors
- Symptom: The name spelling or major name of the same student does not match between the brochure and the admission letter. Cause: The two materials are entered at different stages and are not uniformly checked against passport information.
- Symptom: The visa application form version is not synchronized, and the entry date is inconsistent with the registration date on the admission letter. Cause: After the embassy or consulate changes the version, the old form still participates in retrieval in the knowledge base.
- Symptom: The admission letter is missing a signature or receipt, and the anomalous record cannot be traced back to the original material. Cause: The signature page was not archived with the batch, and the citation snippet only covers the main body.
How to verify the setup
Feature acceptance: ask a question with original text support, and check whether the citation array and markers can point back to the original text; then ask a question with no matching material, confirm that the array is empty while the pipeline still completes, and record the number of array entries and the quoteMaxToken budget, without comparing the two for equality.
Business test: create an anomalous record, see whether it can be traced to the source material, and confirm that the citation snippet and source identifier can point back to the original brochure, admission letter, or visa application form.
- In the node, check the selected knowledge base collections and their vector models, and confirm that the number of citation output entries matches the hit materials.
- Open the search parameter panel and check the values item by item, and open the citation markers in the conversation to check whether the citation snippets correspond to the original text against the source documents.