What this category's data looks like
In the exception tracing and manual review stage of university admissions physical examination organization, the main materials are physical examination forms, re-examination applications, restricted major notifications, and receipts. The physical examination form records the candidate's basic information, past medical history, examination conclusions for each subject, and physician signature; the re-examination application records the application date, re-examination items, original conclusion, and approval opinion; the restricted major notification records the notification date, restricted major name, candidate confirmation signature, and receipt. Materials enter centrally by admissions batch, and the update rhythm is synchronized with re-examination arrangements and the collection of notification receipts. When entering the knowledge base retrieval and recall function, the physical examination form, re-examination application, and restricted major notification are each recalled as independent chunks, used to support the tracing of original records for the exception list and review conclusions.
Configuration and implementation checks
This step is executed by the knowledge base retrieval service (retrieval node and search test), outputting candidate chunks and similarity scores (after mode, merge, rerank, filter, and limit trimming). The exception list and review conclusions are completed by subsequent nodes or manually.
| Object | Check | Verification action |
|---|---|---|
| Physical examination form | Whether the name, quantity, date, and signature correspond to the re-examination application and restricted major notification | In the search test, use the same record name to search separately, check the candidate chunks and scores under searchMode, and confirm the physician signature and examination date |
| Re-examination application | Whether the application date, re-examination items, and original conclusion are consistent with the physical examination form | Switch searchMode to compare semantic and full-text candidates, and check whether the original conclusion in the re-examination application and the conclusion in the physical examination form point to the same record |
| Restricted major notification | Whether the notification date, restricted major name, and receipt signature are complete | Compare the ranking of the top few items before and after enabling usingReRank, and check whether the notification receipt contains the candidate signature and receipt date |
| Exception list and review conclusions | Whether each exception is supported by original records and whether the reviewer has signed | Use similarity to filter low-scoring candidates, trace back item by item to the physical examination form, re-examination application, and restricted major notification chunks, and record the number of candidates and scores |
Three common errors
- Phenomenon: The same candidate's name and examination date do not match between the physical examination form and the re-examination application. Cause: The two materials were entered at different times and were not associated by the same record identifier, so retrieval candidates were not merged into the same chunk.
- Phenomenon: The restricted major notification receipt lacks the candidate signature or receipt date. Cause: The notification version was not synchronized, and after the receipt was collected it was not updated in the knowledge base, so retrieval only recalled the old notification chunk.
- Phenomenon: The restricted major name in the re-examination application is inconsistent with the notification. Cause: After re-examination, the major adjustment was not written back to the notification material, the versions of the two materials in the knowledge base were not synchronized, and the candidate chunks contradicted each other.
How to verify the setup
Acceptance of this function: test once each with synonym-rewritten questions, compare candidates and scores, then toggle rerank and observe the ranking of the top few items; record the number of candidates and scores, check the impact of similarity and limit on the number of citations, and compare ranking changes after enabling usingReRank.
Business test: create an exception record and see whether the source material can be traced; starting from the exception list, trace back in order to the original chunks of the physical examination form, re-examination application, and restricted major notification, and confirm that dates, signatures, and names correspond.
- In the search test, switch
searchModeand search the same exception record using semantic, full-text, and hybrid modes respectively, recording the number of candidates and scores. - Compare the ranking of the top few items before and after enabling
usingReRank, check whether key chunks are still retained aftersimilarityfiltering, and separately record the number of items in the citation array and the tokens of the cited text.