What this category's data looks like
This category's data involves three types of materials: the journal publication license, the annual verification form, and the rectification report. The license states the name, publication number, sponsoring organization, validity period, and issue date; the annual verification form reports by year the publication number, journal name, publishing unit, verification conclusion, and submission date; the rectification report records the problem items, rectification measures, completion date, and approval signature. Materials are mostly submitted by publishing units on an annual basis, updated intensively during the verification period, and rectification reports are supplemented on a rolling basis as problems are handled. When entering this function, the license and the verification form serve as the comparison baseline, and the rectification report serves as the source of discrepancy explanations; the fields, dates, and signatures of the three must be aligned with one another on the same record for use in exception tracing and manual review.
Configuration and implementation checks
This part is executed by the memory turns and prompt configuration in the application settings, which output the historical message range to reference and the answer constraints. The "exception list and review conclusion" is then completed by the model. The memory turns control how many previous dialogue turns can be referenced at most when answering; if the value is too small, the preceding text cannot be used, and if the value is too large, irrelevant content is brought in and consumption increases.
| Object | Check | Verification action |
|---|---|---|
| Journal publication license | The name, publication number, sponsoring organization, validity period, and issue date must be consistent with the verification form, and signatures and seals must be complete | Retrieve the original license image, compare it field by field with the verification form, and record the locations of discrepancies |
| Annual verification form | The verification year, journal name, publishing unit, verification conclusion, and submission date must be aligned with the license and the rectification report | Search for records of the same year by publication number, and check the date chain and the approval signature column |
| Rectification report | The problem items, rectification measures, completion date, and approval signature must be traceable back to the problems listed in the verification form | Trace back to the source materials by problem number, and confirm version synchronization and retention of receipts |
| Multi-turn dialogue and prompts | The second-round follow-up must carry forward the references of the first round, and the historical range and answer constraints are determined by the memory turns | Run a trial with two consecutive question turns, and check the carry-over relationship between chatId and variables in messages |
Three common errors
- Symptom: The journal name or quantity for the same record does not match between the license and the verification form. Cause: The two materials were filed separately without cross-comparison.
- Symptom: The rectification report version is not synchronized, and the old draft and the final draft coexist. Cause: The retained copy was not replaced after modification, and the receipt is missing.
- Symptom: The verification form lacks a signature or receipt, and the review conclusion has no signatory. Cause: The submission stage entered aggregation without completing the approval process.
How to verify the setup
This function's acceptance: ask two consecutive follow-up questions, see whether the second question carries forward the references of the first question, and check the values of messages, chatId, and variables within the historical range.
Business test: create one exception record and see whether the source materials can be traced.
- In the application settings, check the current value of the memory turns and match it with the preceding text range required by the question.
- Compare the usage records of two runs before and after adjusting the number of turns, and confirm the changes in consumption and response speed.