What this category's data looks like
Graduate training process management involves materials such as training plans, proposal reports, and mid-term assessment forms. Sources are supervisors, schools, and graduate schools, and the update cadence advances by semester and training stage. Fields include course name, credit count, proposal date, assessment conclusion, and signature field. When materials enter the multi-turn dialogue and prompt feature, the training plan is used to confirm the course and credit definitions, the proposal report is used to verify the topic and date, and the mid-term assessment form is used to compare the conclusion and signature. The name, quantity, and date of the same record often do not match across the two materials, and versions are not synchronized or signature receipts are missing, causing the visibility scope displayed at the external entry point to mismatch the authorized objects.
Configuration and implementation checks
This step is executed by the memory turns and prompt configuration in the application settings, and outputs the referenced historical message range and answer constraints. The externally available entry point and authorization scope are determined by the publishing service and file permissions. The model only processes filtered materials, while the publishing service and file permissions handle identity and file authentication. The model answers accordingly and does not generate access entry points, nor does it perform identity or file authentication.
| Object | Check | Verification action |
|---|---|---|
| Memory turns | Matches the prior context range required by the question | Check the current value in the application settings, and run a trial with two consecutive follow-up questions to confirm that the second round can carry forward the reference from the first round |
| Training plan | Course name, credit count, date, and signature are consistent in the proposal report and mid-term assessment form | Take the same record and compare the name, quantity, and date in the two materials, and check whether the signature and receipt are complete |
| Proposal report | Topic name, proposal date, and signature are consistent in the mid-term assessment form | Access once with a restricted identity, see whether the visibility scope matches the setting, and check whether the version is synchronized |
| Mid-term assessment form | Assessment conclusion, date, and signature are consistent in the training plan | Check the name, quantity, and date of the same record, and confirm that the external entry point is not visible when the signature or receipt is missing |
Three common errors
- Phenomenon: The course name, credit count, and date of the same record do not match between the training plan and the proposal report. Cause: The two materials are maintained separately, without field-level comparison and synchronization.
- Phenomenon: The version of the mid-term assessment form is not synchronized, and the external entry point displays an old conclusion. Cause: The publishing service and file permissions did not refresh the visibility scope according to the latest version.
- Phenomenon: The proposal report lacks a signature or receipt, yet a restricted identity can still see part of the content. Cause: The authorization scope is not linked to the signature and receipt status, resulting in unauthorized visibility.
How to verify the setup
Acceptance for this feature: ask two consecutive follow-up questions and see whether the second question carries forward the reference from the first; check whether messages and chatId correspond to the same session, and whether variables are correctly brought in with the turns.
Business test: access once with a restricted identity and see whether the visibility scope matches the setting.
- Check the current value of memory turns in the application settings, run a trial with two consecutive question sentences, and compare the usage records of the two runs.
- Take the same record and compare the name, quantity, date, and signature in the training plan, proposal report, and mid-term assessment form, and only open the external entry point after confirming that the versions are synchronized.