What this category's data looks like
Enterprise compliance and security training materials include three categories: compliance training courseware, safety operating procedures, and exam records. Courseware is archived by version and effective date; operating procedures are archived by equipment or position number, revision date, and issuer; exam records are archived by session, personnel, score, and signed receipt. When materials enter the sharing and embedding feature, their roles differ: courseware and procedures serve as the visible content subject, while exam records serve as restricted-access objects, with the corresponding scope open only to parents or superiors. The update cadence follows system revisions and exam sessions, and the field characteristics center on four items: name, quantity, date, and signature. A common problem is that the name, quantity, and date of the same record do not match across two materials, versions are not synchronized, and signatures or receipts are missing.
Configuration and implementation checks
This part is executed by the share link in the publishing channel (the publishing service performs authentication), outputting the share link, display parameters, and authentication result. The externally available entry points and authorization scope are then completed by external visitors seeing the corresponding content according to their identity.
| Object | Check | Verification action |
|---|---|---|
| Compliance training courseware | Name, version date, and signed receipt are consistent across the courseware and the ledger | Check name, version date, and signed receipt item by item to confirm the two materials match |
| Safety operating procedures | Quantity, revision date, and issuer fields are consistent with the publishing list | Check quantity, revision date, and issuer to confirm the version has been synchronized |
| Exam records | Session, personnel, score, and signed receipt are complete and consistent with the roster | Check the session and personnel roster to confirm no signature or receipt item is missing |
| Share link configuration | Expiration time, per-minute access limit, identity verification, and citation display items are set as needed | Check the time limit and values, try once with an over-limit request, and access once with an unauthenticated session |
Three common errors
- Symptom: the link cannot be opened after a period of time. Cause: the expiration time has been reached, and the publishing channel has not renewed it or regenerated the share link.
- Symptom: access is rate-limited. Cause: the per-minute access limit value is lower than the actual access volume, and requests are rejected after exceeding it.
- Symptom: the full citation text can be seen without logging in. Cause: the citation display items have not been tightened according to the identity verification result, and full text and original document download are in the enabled state.
How to verify the setup
Acceptance of this feature: access once each with an unauthenticated session and an over-limit request, check the allow/deny and citation display, and confirm that the authentication result and display parameters of the link corresponding to shareId match the settings.
Business test: access once with a restricted identity and see whether the visible scope matches the settings.
- In the link configuration, check the expiration time, per-minute access limit, and identity verification callback address, and check the switch status of citation snippet, citation full text, and source original document item by item.
- Access once with a restricted identity, check the visible scope of compliance training courseware, safety operating procedures, and exam records, and confirm that unauthorized content is not visible.