What this category's data looks like
Training institution class scheduling and class-hour deduction materials commonly fall into three categories: class schedules, class-hour deduction records, and schedule change requests; sources are academic affairs system exports, paper-signed documents, and parent receipts. The update cadence rolls by weekly class sessions; schedule change requests are added immediately after approval, and class-hour deduction records sync with sign-ins and receipts. Field characteristics center on course name, class number, class date and time slot, number of class hours, instructor, and signature or receipt status. When materials enter knowledge base retrieval and recall, the class schedule plays the role of time and class scope, the class-hour deduction record plays the role of quantity and signature status, and the schedule change request plays the role of change basis and approval trace; together the three determine the candidate snippets visible externally.
Configuration and implementation checks
This step is performed by the knowledge base retrieval service (retrieval node and search test), outputting candidate snippets and similarity scores (after pattern, merge, rerank, filter, and upper-limit trimming). The externally available entry points and authorization scope are completed by subsequent nodes or manually.
| Object | Check | Verification action |
|---|---|---|
| Class schedule | Whether the course name, class number, class date and time slot, and instructor are consistent with the schedule change request, and whether signatures or receipts are complete | In the search test, search by class and date, check the fields in the candidate snippets against the original documents item by item, record the number of candidates and scores, and switch searchMode to compare the recall differences among semantic, full-text, and hybrid |
| Class-hour deduction record | Whether the number of class hours, class date, and signature or receipt status correspond to the class schedule, and whether the name and quantity of the same record match across the two materials | Access once with a restricted identity, check whether the candidate snippets contain only class-hour deduction records within the authorized scope, record the array count separately, and check whether the tokens of the cited text retain key snippets |
| Schedule change request | Whether the change date, original time slot and new time slot, and approval signature or receipt are synchronized with the class schedule and class-hour deduction record, and whether the version is consistent | In the search test, search once before and after enabling usingReRank, compare the order of the first few results, and use limit and similarity to observe candidate changes after filtering and trimming |
Three common errors
- Symptom: the number of class hours for the same class-hour deduction record does not match between the class schedule and the receipt. Cause: during entry, it was not checked against the same course name and date, and missing signatures or receipts led to inconsistent quantity standards.
- Symptom: a schedule change request has been approved but the class schedule is not synchronized, and the retrieval candidates still show the original time slot. Cause: the version is not synchronized, and the material update cadence is not aligned with the approval receipt.
- Symptom: when accessing with a restricted identity, candidate snippets beyond the authorized scope are visible. Cause: the visible scope is not filtered by class and date; upper-limit trimming of citations only reduces the tokens budget of the cited text and does not change source attribution.
How to verify the setup
Feature acceptance: test once each with synonym-rewritten questions, compare candidates and scores, then toggle rerank on and off to inspect the ordering of the first few results; at the same time observe the impact of searchMode, similarity, limit, and usingReRank on the number of candidates and scores.
Business test: access once with a restricted identity, check whether the visible scope matches the setting, ensure unauthorized content is not visible, and record the number of candidates and the tokens of the cited text.
- In the knowledge base search test, search by class and date, check the fields, dates, and signatures of the class schedule, class-hour deduction record, and schedule change request item by item, and record the number of candidates and scores.
- Access once with a restricted identity, check whether the visible scope matches the authorization setting, record the citation array count separately, and check whether the tokens of the cited text retain key snippets.