What this category's data looks like
Pre-departure training and overseas safety reminder materials include three types: pre-departure training courseware, safety reminder checklists, and accommodation contact forms. The sources are each school's international office and program team, updated by semester or batch. Fields include student name, ID number, course date, accommodation address, contact person, signature, and receipt. When entering the sharing and embedding feature, the courseware serves as the display source for quoted snippets and full text, the safety reminder checklist serves as the downloadable source original text, and the accommodation contact form serves as restricted-visibility content. All three share the same sharing link entry point, but the visibility scope is determined by file permissions, and display items only affect how quotes are presented.
Configuration and implementation checks
This step is executed by the sharing link in the publishing channel (the publishing service performs authentication), outputting the sharing link, display parameters, and authentication results. "Externally available entry points and authorization scope" are then completed by external visitors seeing the corresponding content according to their identity.
| Object | Check | Verification action |
|---|---|---|
| Pre-departure training courseware | Check whether the courseware name, course date, and signature field are consistent across the two materials | Compare the courseware and the receipt, verify the name, date, and signature item by item, and record discrepancies |
| Safety reminder checklist | Check whether the checklist version number and update date are synchronized to the latest batch | Compare the checklist with the publishing records, confirm items whose versions are not synchronized, and mark them |
| Accommodation contact form | Check whether the accommodation address, contact person, and quantity correspond between the checklist and the receipt | Verify the address, contact person, and quantity item by item, and check for missing signatures or receipts |
| Sharing link configuration | Check the expiration time, per-minute access limit, identity verification, and quote display items | Access once each with an unauthenticated session and an over-limit request, verify the allowance and quote display, and record shareId |
Three common errors
- Symptom: The same student's name and date do not match between the courseware and the receipt. Cause: The two materials were entered separately without cross-checking.
- Symptom: The safety reminder checklist version is not synchronized, and the old version is still referenced. Cause: The file in the publishing channel was not replaced after the update.
- Symptom: The accommodation contact form is missing a signature or receipt, and parents cannot confirm when accessing. Cause: The collection step was not closed-loop, and the signed document was not returned.
How to verify the setup
Feature acceptance: Access once each with an unauthenticated session and an over-limit request, verify the allowance and quote display, confirm that quoted snippets, quoted full text, and source original text download are presented according to the switches, and record shareId.
Business test: Access once with a restricted identity and see whether the visibility scope matches the setting.
- In the link configuration, check the expiration time, per-minute access limit, credit limit, and identity verification callback address.
- Verify the switch status of quoted snippets, quoted full text, and source original text download item by item, and record
shareId.