What this category's data looks like
International student admissions and enrollment management materials include admissions brochures, admission letters, visa application forms, and enrollment registration and proof of enrollment. Brochures are updated annually by the admissions department, admission letters are issued per batch, visa application forms are adjusted according to embassy and consulate requirements, and enrollment materials are maintained per semester. Fields include name spelling, date of birth, passport number, major name, program duration, fee items, signature, and receipt. In multilingual materials and terminology handling, brochures provide the baseline for translated names of majors and courses, admission letters provide admission status and registration date, visa application forms provide identity and residence fields, and enrollment materials provide enrollment and registration status. When materials enter knowledge base retrieval and recall, each serves as a source of candidate chunks for the unified terminology glossary and comparison draft to extract and compare.
Configuration and implementation checks
This step is performed by the knowledge base retrieval service (retrieval node and search test), outputting candidate chunks and similarity scores (after mode, merge, re-rank, filter, and limit trimming). The "unified terminology glossary and comparison draft" is completed by subsequent nodes or manually.
| Object | Check | Verification action |
|---|---|---|
| Admissions brochure | Check fields, dates, and signatures: major name, program duration, fee items, publication and effective dates, issuance and receipt | In the search test, switch searchMode to semantic, full-text, or hybrid, and compare whether candidate chunks cover the brochure wording and translated name of the same term |
| Admission letter | Check fields, dates, and signatures: admission status, registration date, name spelling, signature and receipt | Test once each with synonym-rewritten questions, record the number of candidate items and the similarity score, and check whether the name, quantity, and date of the same record in the admission letter and brochure are consistent |
| Visa application form | Check fields, dates, and signatures: passport number, date of birth, reason for residence, signature and receipt | Turn usingReRank on and off to compare the ranking of the top few items, and confirm that the application form fields, brochure, and admission letter can cross-reference each other |
| Enrollment registration and proof of enrollment | Check fields, dates, and signatures: registration status, enrolled semester, name spelling, issuance and receipt | Use limit to observe the key original text chunks retained after limit trimming, record the tokens of the quoted text, and record the number of array items separately |
Three common errors
- Symptom: The name spelling and date of birth of the same student do not match between the brochure and the admission letter. Cause: Multilingual terminology is not unified, candidate chunks come from different versions of materials, and no cross-reference comparison is performed.
- Symptom: Differences appear in passport number and registration status between the visa application form and enrollment materials. Cause: Versions are not synchronized, old materials still participate in recall in the knowledge base, and filtering by effective date is not applied.
- Symptom: The admission letter lacks a signature or receipt, and the terminology glossary cannot confirm the issuance status. Cause: When materials enter retrieval, fields are incomplete, and candidate chunks cover only the body text, not the signature and receipt areas.
How to verify the setup
Acceptance for this feature: test once each with synonym-rewritten questions, compare candidates and similarity scores, then turn usingReRank on and off to check the ranking of the top few items.
Business test: sample three terms to check whether their wording is consistent throughout the document, and confirm that translated names can cross-reference the original text.
- In the knowledge base search test, switch
searchModeto semantic, full-text, or hybrid, record the number of candidate items and scores, and check whether the fields, dates, and signatures of the brochure, admission letter, and application form are consistent. - Turn
usingReRankon and off to compare the ranking of the top few items, uselimitto view the tokens of the quoted text after limit trimming, and record the number of array items separately.