What this category's data looks like
Foreign teacher appointment and course scheduling involve three types of materials: appointment contracts, work permit materials, and course schedules. Appointment contracts contain the position, appointment period, and signature page; work permit materials contain the name, ID number, permit period, and receipt; course schedules contain the course name, week number, classroom, and instructor. The three types of materials often circulate in multilingual versions; the same term may be written differently across files, and the name, quantity, and date of the same record may not match, with versions not synchronized or receipts missing. When the materials enter the vector model and indexing function, contracts and permit materials serve as terminology sources and comparison references, while course schedules serve as terminology usage scenarios; together the three support retrieval and citation of the unified terminology glossary and comparison draft. The update rhythm changes with appointment periods and semesters, and the fields are mainly text and dates.
Configuration and implementation checks
This step is executed by the indexing service and vector database, outputting vectors and index status (whether recall is possible and whether data in the same group is merged). The unified terminology glossary and comparison draft are then completed by subsequent AI nodes, code nodes, or manual work (retrieval and citation trimming only take supporting materials).
| Object | Check | Verification action |
|---|---|---|
| Appointment contract | Check whether the position name, appointment start and end dates, and signature page are consistent with the work permit materials | Open the contract data row, verify whether multiple vector identifiers in the index fields are complete, and whether the status is indexed |
| Work permit materials | Check whether the name, ID number, permit period, and receipt date correspond to the contract and course schedule | Retrieve the record, see whether data in the same group is merged, and verify whether the fields related to defaultToken and maxToken are written completely along with the text |
| Course schedule | Check whether the course name, week number, classroom, and instructor match the contract position and permit period | View the data range covered by the rebuild task record, and confirm whether the data that has already been indexed is rebuilt after changing the model |
| Unified terminology glossary and comparison draft | Check whether the same term is written consistently throughout and whether the translated name can refer back to the original text | Sample three terms and check whether their wording is consistent throughout the contract, permit materials, and course schedule |
Three common errors
- Phenomenon: The same teacher's name is written differently in the contract and work permit materials. Inspect the following: Multilingual versions are not synchronized, and the terminology glossary is not unified, so data in the same group cannot be merged during retrieval.
- Phenomenon: The week numbers in the course schedule do not match the appointment period dates in the contract. Inspect the following: Versions are not synchronized.
- Phenomenon: Work permit materials lack a signature or receipt. Inspect the following: The material circulation step was not completed, the complete basis cannot be retrieved.
How to verify the setup
Acceptance of this function: sample one data row and look at the index fields to confirm that multiple vector identifiers are present and the status is indexed; then retrieve once more to see whether data in the same group is merged and whether the vector score takes the highest score.
Business test: sample three terms to check whether their wording is consistent throughout, and confirm that the translated name can refer back to the original text.
- In the knowledge base settings, check whether the indexing model is consistent with the vector model actually used by the knowledge base.
- Open a data row and check the index fields to confirm that multiple vector identifiers are complete; view the data range covered by the rebuild task record, and confirm that after changing the model, rebuild is triggered only for data that has already been indexed.