What this category's data looks like
This category covers examination records, course pass certificates, graduation application forms, and similar materials. Sources are provincial examination offices, main examining institutions, and study-aid organizations, and the update cadence advances with examination sessions and graduation review batches. Examination records carry candidate identity and enrollment status, course pass certificates record individual subject scores and dates obtained, and graduation application forms summarize credits, practical components, and signature receipts. In multilingual materials and terminology handling scenarios, the same term must keep a consistent translation throughout the whole document and be able to refer back to the source text. When materials enter the document parsing and chunking function, examination records and course pass certificates are stored as data rows to be parsed, and graduation application forms are supplemented by batch. Fields cover name, quantity, date, and signature, for use in subsequent retrieval and reference draft generation.
Configuration and implementation checks
This step is executed by parsing and training tasks (server-side tasks), outputting data rows and index status (parsed, indexing, indexed). The unified terminology glossary and reference draft are then completed by retrieval and subsequent processing. After parsing is complete, parsed chunks are immediately stored as visible data rows and bound to a unique data identifier. The index transitions through three states, and data pending indexing does not participate in recall.
| Object | Check | Verification action |
|---|---|---|
| Examination records | The same candidate name, ID number, and enrollment status should be consistent between examination records and graduation application forms, and dates and signatures should be complete | Open the data row to check the status and confirm it is in one of parsed / indexing / indexed; separately check the file record and the data row identifier, and check name, quantity, date, and signature |
| Course pass certificates | The same course name, credits, and date obtained should be consistent between the pass certificate and the graduation application form, versions should be synchronized, and no receipt should be missing | Check that the data row status matches the interface display; view the data rows covered by the rebuild task and confirm that only data with completed indexing is covered; compare course names and dates |
| Graduation application forms | The credit total, practical components, and signature receipt should cross-reference examination records and course pass certificates, and the translated term should be able to refer back to the source text | Sample three terms and check whether their usage is consistent throughout the whole document; check the processing records related to chunkSize, chunkSplitter, and trainingType, and confirm that items with unsynchronized versions have been corrected |
| Terminology reference draft | The same term is consistent throughout the whole document, the translated term can refer back to the source text, and the reference draft corresponds to the source material fields | Check the respective identities of the file record and the data row; view the coverage scope of the rebuild task and confirm that the initial training covers data pending indexing and data being indexed, while rebuild targets only data with completed indexing |
Three common errors
- Symptom: the same candidate name and ID number do not match between examination records and graduation application forms. Cause: the two materials' versions are not synchronized, and after parsing and storage they were not checked against the same data identifier.
- Symptom: course name, credits, or date obtained is inconsistent between the pass certificate and the application form. Cause: multilingual material terminology translations are not unified, fields are misaligned after chunking, and reference back to the source text fails.
- Symptom: the graduation application form lacks a signature or receipt, and the material cannot be found. Cause: successful parsing does not equal a retrieval hit; the index status has not reached indexed, and data pending indexing does not participate in recall.
How to verify the setup
This function's acceptance: upload one material, observe the data row status transitions and the coverage scope of the rebuild task, confirm that after parsing is complete it is immediately stored as visible data rows and bound to a unique data identifier, that the index transitions through the three states parsed / indexing / indexed, and that changing the model rebuilds only data with completed indexing.
Business test: sample three terms and check whether their usage is consistent throughout the whole document, check the processing records related to chunkSize, chunkSplitter, and trainingType, and confirm that the translated term can refer back to the source text and that versions are synchronized.
- Open the data row to check the status, confirm it is one of the three states and matches the interface display, and separately check the file record and the data row identifier.
- View the data rows covered by the rebuild task, and confirm that the initial training covers data pending indexing and data being indexed, while rebuild targets only data with completed indexing.