What this category's data looks like
This page addresses the scenario of self-study examination registration and graduation review. The materials come from three categories: registration archives, course qualification certificates, and graduation application forms. The update rhythm rolls forward with examination sessions and review batches. Registration archives provide basic fields such as candidate identity, major, and enrollment status; course qualification certificates carry course codes, scores, and dates of attainment; graduation application forms collect signatures, receipts, and review comments. When these materials enter the knowledge base retrieval and recall function, registration archives serve as the basis for identity and enrollment, course qualification certificates serve as the basis for courses and scores, and graduation application forms serve as the basis for graduation conclusions and approvals. Together, the three support the extraction and comparison of a unified terminology table and a comparison draft. Field characteristics are concentrated in name, ID number, course name, quantity, date, and signature fields. The wording and dates of the same record in different materials need to be aligned item by item, and version and receipt completeness also need to be checked synchronously.
Configuration and implementation checks
This step is executed by the knowledge base retrieval service (retrieval node and search test), outputting candidate snippets and similarity scores (after pattern, merge, rerank, filter, and limit trimming). The unified terminology table and comparison draft are then completed by subsequent nodes or manually.
| Object | Check | Verification action |
|---|---|---|
| Registration archives | Whether name, ID number, and enrollment status are consistent between the archives and qualification certificates, and whether date and signature fields are complete | In the search test, switch searchMode and compare the candidate snippets and scores returned by the semantic, full-text, and hybrid modes |
| Course qualification certificates | Whether course codes, course names, and quantities match between the two materials, and whether the date of attainment can be traced back to the original text | Turn usingReRank on and off, observe changes in the order of the top few candidates, and check the retained snippets after similarity filtering |
| Graduation application forms | Whether the graduation conclusion, signature, and receipt are consistent with the registration archives and qualification certificate records, and whether versions are synchronized | Use synonym-rewritten questions to retrieve once each, record the number of candidates and scores, and separately record the number of citations after limit trimming |
| Unified terminology table and comparison draft | Whether the same term is written consistently throughout the text, and whether the translated name can be traced back to the original text | Extract three terms and compare their wording in the full-text retrieval results, and check the tokens of the cited text and the number of array entries and record them separately |
Three common errors
- Phenomenon: The same candidate's name is written differently in the registration archives and course qualification certificates. Cause: Different entry sources and no terminology normalization, so retrieval candidates hit different snippets.
- Phenomenon: Course quantities or dates of attainment do not match between the two materials. Cause: Versions are not synchronized, old qualification certificates are mixed with new application forms, and recall results are not date-aligned.
- Phenomenon: Graduation application forms lack signatures or receipts. Cause: Scanned copies are incomplete, retrieval returns only partial snippets, and key paragraphs are trimmed after similarity filtering.
How to verify the setup
This function acceptance: Use synonym-rewritten questions to test once each, compare candidates and scores, then turn rerank on and off to see the ordering of the top few.
Business test: Extract three terms and check whether their wording is consistent throughout the text.
- In the search test, switch
searchMode, record the number of candidates and scores returned by the semantic, full-text, and hybrid modes respectively, and check whether semantic and full-text results appear simultaneously. - Turn
usingReRankon and off to compare the order of the top few, check whether key snippets are retained aftersimilarityfiltering, and separately record the number of citations afterlimittrimming and the tokens of the cited text.