What this category's data looks like
This category's data covers three types of materials: achievement registration forms, patent disclosure documents, and software copyright materials. The materials come from R&D, legal, and research management roles, and their update cadence follows project milestones and application windows. Achievement registration forms provide achievement names, contributors, dates, and signatures; patent disclosure documents provide technical terms, claims, and drawing descriptions; software copyright materials provide version numbers, lines of code, and ownership. When the three types of materials enter the multilingual materials and terminology processing stage, achievement registration forms serve as the terminology source and date baseline, patent disclosure documents serve as terminology definitions and translated-name references, and software copyright materials serve as version and quantity verification. Field characteristics center on names, quantities, dates, signatures, and receipts. Multilingual materials also need to preserve the anaphoric relationship between source text and translation, and the terminology glossary and reference draft are built on this basis.
Configuration and implementation checks
This stage is executed by the indexing service and vector database, outputting vectors and index status (whether recall is possible, whether data in the same group is merged). The unified terminology glossary and reference draft are then completed by subsequent AI nodes, code nodes, or manual work (retrieval and citation trimming only take supporting materials). The indexing model is consistent with the vector model actually used by the knowledge base. The index field of a data row records the multiple vector identifiers corresponding to one piece of data. Retrieval first recalls vectors and then merges them back to the original data by identifier, taking the highest score for the same group of data.
| Object | Check | Verification action |
|---|---|---|
| Achievement registration form | Names, quantities, dates, and signatures must correspond item by item with the patent disclosure document and software copyright materials, and the same record must not appear in two different forms | Open the data row to check whether the index field contains multiple vector identifiers, whether the status is indexed, and review the coverage scope of the rebuild task record |
| Patent disclosure document | Translated terminology names can refer back to the source text, the same term is consistent throughout, and the dates and receipts for claims and drawing descriptions are complete | In the knowledge base settings, check the indexing model and maxToken, and confirm that the terminology section and drawing section are each grouped and recallable |
| Software copyright materials | Version numbers, lines of code, and ownership are consistent across the three materials; unsynchronized versions or missing signature receipts must be flagged | Search for the same term, see whether data in the same group is merged and whether duplicate entries appear, and check defaultToken and the tokens of the cited text |
| Multilingual materials and terminology processing | Source text and translation are stored as a group, the terminology glossary and reference draft can refer back to the source text, and retrieval results are not treated as the terminology glossary itself | Sample one data row to inspect the index field, then search once to see whether the same group is merged, and record the array count separately |
Three common errors
- Symptom: The name, quantity, and date of the same record do not match between the achievement registration form and the patent disclosure document. Inspect the following: The two materials were entered separately and were not checked against the same terminology and date baseline.
- Symptom: The version number in the software copyright materials is inconsistent with the achievement registration form, and the version is not synchronized. Inspect the following: After the materials were updated.
- Symptom: The patent disclosure document lacks a signature or receipt, and duplicate entries appear in retrieval results. Inspect the following: Not all multiple vector identifiers of one piece of data were written into the index field, and data in the same group was not merged.
How to verify the setup
Acceptance for this feature: sample one data row to check whether the index field contains multiple vector identifiers and whether the status is indexed; then search once to see whether data in the same group is merged and whether the highest score is taken, and review the coverage scope of the rebuild task record.
Business test: sample three terms and check whether their forms are consistent throughout
- In the knowledge base settings, check that the indexing model is consistent with the vector model actually used by the knowledge base. After changing models, trigger a rebuild only for data whose indexing has already been completed, and review the data scope covered by the rebuild task record.
- Open a data row to check the index field and confirm that all multiple vector identifiers of one piece of data are present; after retrieval, check whether data in the same group is merged, record the array count separately, and check the tokens of the cited text against the
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