What this category's data looks like
This page addresses the scenario of initial review of academic journal submissions. Materials include submitted manuscripts, author information forms, and plagiarism check reports. Manuscripts carry the main text and references, author information forms record signatures, affiliations, dates, and signatures, and plagiarism check reports provide similarity rates and comparison sources. Multilingual materials and terminology processing require that the same term be consistent throughout the entire text, that translated names can refer back to the original text, and that before external release, three terms be sampled to check whether their usage is consistent throughout the entire text. When materials enter the vector model and indexing function, the manuscript main text and terminology entries are split into data rows, and the author information forms and plagiarism check reports are stored together as reference materials, each serving the roles of recall and verification. The update cadence advances in sync with submission batches and versions, and field characteristics are concentrated in names, quantities, dates, signatures, and version numbers.
Configuration and implementation checks
This step is executed by the indexing service and vector database, outputting vectors and index status (whether recall is possible and whether data in the same group is merged). "Unified terminology list and reference manuscript" is then completed by subsequent AI nodes, code nodes, or manual work (retrieval and citation trimming only take supporting materials).
| Object | Check | Verification action |
|---|---|---|
| Submitted manuscript | Whether the name, quantity, and date of the same record match between the manuscript and the author information form | Open the data row to check the index fields, confirm that multiple vector identifiers are present, and that the status is indexed |
| Author information form | Whether the signature, affiliation, date, and signature are complete, and whether the version is synchronized | Compare the names and dates in the two materials, and check the coverage of the rebuild task records |
| Plagiarism check report | Whether the name, quantity, and date in the report are consistent with the manuscript, and whether the receipt is missing | Check the report entries against the manuscript entries, and confirm whether data in the same group is merged |
| Index model | Whether it is consistent with the vector model actually used by the knowledge base | Check the index model in the knowledge base settings, and inspect limit, and the tokens of the cited text |
Three common errors
- Symptom: duplicate entries appear in retrieval results. Inspect the following: the name, quantity, and date of the same record do not match between the manuscript and the author information form, and data in the same group is not merged.
- Symptom: recall quality drops after changing models. Inspect the following: versions are not synchronized, data rows whose indexing is not complete do not participate in recall, and indexing must be completed before rebuilding.
- Symptom: a data row has content but cannot be retrieved. Inspect the following: missing signatures or receipts cause materials not to be stored, the index fields lack vector identifiers, and the status has not reached indexed.
How to verify the setup
This feature acceptance: sample one data row to inspect the index fields, confirm that multiple vector identifiers are present, then retrieve once to see whether the same group is merged and whether the highest score is taken.
Business test: sample three terms to check whether their usage is consistent throughout the entire text, confirm that translated names can refer back to the original text, and check versions and signatures before external release.
- Open a data row to check the index fields, confirm that the status is indexed, and inspect the data range covered by the rebuild task records.
- Check the index model in the knowledge base settings, inspect
limit, and the tokens of the cited text, and record the number of array entries separately.