What this category's data looks like
This page addresses the scenario of primary and secondary school student status establishment and changes. Materials include student status records, transfer applications, and suspension/resumption materials, sourced from academic affairs system exports, scans of paper signed documents, and grade-level summary tables. The update cadence follows concentrated submissions at the start of the semester for status establishment, mid-term transfers, and end-of-term suspensions/resumptions. Field characteristics include name, student status number, date, signature, receipt, and attachment number. Student status records enter retrieval as the primary record, transfer applications and suspension/resumption materials enter retrieval as the basis for changes, and together the three constitute the candidate sources for knowledge base retrieval and recall. When materials enter this function, their respective roles are to provide retrievable segments: student status records provide basic fields and historical status, transfer applications provide transfer-in and transfer-out dates and signatures from both parties, and suspension/resumption materials provide start and end dates and approval receipts. The retrieval service is only responsible for recalling candidates and similarity scores; it does not generate statistical tables, business documents, or authorization results.
Configuration and implementation checks
This step is executed by the knowledge base retrieval service (retrieval node and search test), outputting candidate segments and similarity scores (after mode, merge, rerank, filter, and upper-limit trimming). The deployable state and operation records that can be handed over are completed by subsequent nodes or manually.
| Object | Check | Verification action |
|---|---|---|
| Student status records | Whether fields, dates, and signatures are consistent with the transfer application | In the search test, switch searchMode and verify the name, student status number, and signing date in the candidate segments |
| Transfer application | Whether the name, quantity, and date of the same record match across the two materials | Compare the top few rankings before and after enabling usingReRank, and check the transfer-out and transfer-in dates and signatures from both parties |
| Suspension/resumption materials | Whether the start and end dates and approval receipts are complete | Check the number of returned candidates and the similarity score, and verify the receipt number and signature one by one |
| Retrieval node | Whether the version, connection, and task records are consistent | Record limit and the referenced text tokens, verify the number of items in the candidate array, and log the operation |
Three common errors
- Symptom: The name or date of the same student does not match between the student status record and the transfer application. Cause: The two materials were entered separately, without field-level verification.
- Symptom: Suspension/resumption materials lack a signature or receipt, and there is no record on the handover form. Cause: Scanned materials were not version-synchronized, and paper documents were not archived.
- Symptom: Changing the phrasing of a question fails to recall the key passage. Cause: The retrieval mode does not match the material form, or reranking was not enabled.
How to verify the setup
Acceptance for this function: Test once each with synonym-rewritten questions, compare candidates and scores, then toggle reranking on and off to observe the ranking of the top few results; record the three identifiers searchMode, similarity, and usingReRank.
Business test: Check each item against the handover form once to see which record is missing; the number of citations is the array length, and the referenced text tokens are recorded separately.
- In the search test, run once each in semantic, full-text, and hybrid modes, and record the number of candidates and scores.
- Check off the version, connection, and task records item by item against the handover form, mark missing items, and hand over to the next shift.