What this category's data looks like
This page addresses the student status change and graduation eligibility review scenario. The source materials are leave-and-return applications, major transfer applications, and graduation review checklists exported from the academic affairs system, as well as the connection configuration and operation records in the deployment environment. The update cadence varies with student status change batches and graduation review cycles. Field characteristics center on application number, student ID, name, change type, effective date, signature field, and receipt number. When leave-and-return applications enter this function, they play the role of verifying the change reason and effective date; major transfer applications play the role of verifying the transfer-in and transfer-out majors and approval date; graduation review checklists play the role of verifying the graduation eligibility conclusion and signature receipt. In deployment, operations, and application handover, the three types of materials correspond respectively to the connection records of the primary business database, the log database, and the vector database, and are used to confirm that the version, connection, and task records are consistent, forming a handover-ready deployment state and operation records.
Configuration and implementation checks
This step is executed by the connection configuration of the deployment environment (server side), not by the capability of a model node, and outputs whether the connection is available (service startup result and connection logs). "Handover-ready deployment state and operation records" are then completed by deployment handover and subsequent business processing. Connection addresses are configured via environment variables: the primary business database, log database, cache, and vector database can point to different instances respectively; if the log database is not configured separately, it reuses the primary database.
| Object | Check | Verification action |
|---|---|---|
| Leave-and-return application | The change type, effective date, signature field, and receipt number must correspond item by item with the major transfer application and the graduation review checklist | Verify the student ID, change type, effective date, and signature receipt of this application, then compare names, quantities, and dates with the other two materials |
| Major transfer application | The transfer-in and transfer-out majors, approval date, signature field, and receipt number must correspond item by item with the leave-and-return application and the graduation review checklist | Verify the student ID, transfer-in and transfer-out majors, approval date, and signature receipt of this application, then compare names, quantities, and dates with the other two materials |
| Graduation review checklist | The graduation eligibility conclusion, review date, signature field, and receipt number must correspond item by item with the leave-and-return application and the major transfer application | Verify the student ID, graduation eligibility conclusion, review date, and signature receipt of this checklist, then compare names, quantities, and dates with the other two materials |
| Primary business database connection variable | Points to the primary business database actually in use and is connectable | In the deployment environment, verify that the variable value matches the database address, and check the connection result in the startup logs |
Three common errors
- Symptom: The name, quantity, and date of the same student status change record do not match between the leave-and-return application and the graduation review checklist. Cause: The versions of the two materials are not synchronized, or one of them lacks a signature or receipt, so item-by-item verification on the handover form cannot align.
- Symptom: The approval date of the major transfer application is inconsistent with the review date in the graduation review checklist. Cause: The materials have different update cadences, there is no version synchronization record between the change batch and the graduation review cycle, and the receipt number is missing at handover.
- Symptom: After startup, the logs continuously report connection timeouts, and business data and logs are mixed in the same place. Cause: The log database and the primary database are shared, but where the data resides depends on the data model; the connection variable only indicates whether the service can connect, and cannot be used to infer the read/write location of business data.
How to verify the setup
This function's acceptance: connect once to the primary business database, log database, cache, and vector database item by item, and check the connection results in the startup logs; verify that the values of MONGODB_URI, REDIS_URL, and PG_URL match the deployment instructions, and record whether the connection is available.
Business test: verify once item by item according to the handover form to see which record is missing; compare the names, quantities, dates, and signature receipts of the leave-and-return application, major transfer application, and graduation review checklist item by item, and confirm that the version, connection, and task records are consistent.
- In the deployment environment, verify the values of the connection variables for the primary business database, log database, cache, and vector database, confirm that the log database is configured separately or left blank to reuse the primary database as instructed, and check which database the logs are written to.
- Verify the fields, dates, and signatures of the leave-and-return application, major transfer application, and graduation review checklist item by item according to the handover form, record the entries missing signatures or receipts, and then hand them over to operations or the next shift.