What this category's data looks like
Graduate training process management involves materials such as training plans, thesis proposals, and mid-term assessment forms, sourced from supervisors, colleges, and the graduate management system, with updates advancing by semester and by milestone. When these materials enter the conversation logs and auditing feature, each plays a different role: the training plan provides course and credit fields, the thesis proposal provides topic and date fields, and the mid-term assessment form provides assessment conclusion and signature fields. Conversation records are retained by application and session dimension, used to trace Q&A and citations within training stages, but the number of messages and the number of sessions are not the same quantity; the total record count is the number of message records. Material fields and conversation records must be registered separately, to avoid the same record's name, quantity, and date failing to match across the two sets of materials.
Configuration and implementation checks
This step is executed by the conversation records interface (by application and session dimension), outputting a session message list and the total record count, including role and citation information. "Handover-ready deployment status and operation records" are then completed by humans or external systems. The conversation interface only retrieves session evidence; it does not write business ledgers.
| Object | Check | Verification action |
|---|---|---|
| Training plan | Course name, credits, start and end dates, and signature fields must match the thesis proposal and mid-term assessment form item by item | Retrieve the training plan, thesis proposal, and mid-term assessment form, compare the same course name, quantity, and date, and check whether signatures and receipts are complete |
| Thesis proposal | Topic name, proposal date, and supervisor signature must match the corresponding fields in the training plan and mid-term assessment form | Check the thesis proposal against the mid-term assessment form item by item according to the handover sheet, check whether versions are in sync, and flag any missing signature or receipt |
| Mid-term assessment form | Assessment conclusion, assessment date, and college signature must match the training plan and thesis proposal | Check the same record name, quantity, and date across the mid-term assessment form, training plan, and thesis proposal, and confirm version synchronization and signature receipts |
| Conversation records interface | Paginated retrieval by application and session dimension; the total record count and response code of 200 can be verified | Check the source of the chatId request parameter, pull two consecutive pages and compare total against the offset, and open one record to check the role, citation information, and elapsed time |
Three common errors
- Symptom: The same record's name, quantity, and date fail to match between the training plan and the mid-term assessment form. Cause: The two sets of materials are registered separately, without checking against the same field definitions.
- Symptom: The thesis proposal version is not synchronized, and the mid-term assessment form still references the old draft. Cause: After the material was updated, the associated record was not written back, and the handover sheet did not note the version.
- Symptom: The mid-term assessment form is missing a signature or receipt, and this cannot be confirmed at handover. Cause: The signature step was not closed-loop, and the receipt was not archived together with the material.
How to verify the setup
Feature acceptance: Page through to retrieve all records by total record count, sample one record to check the role, citation information, and time, and confirm that _id, dataId and value are consistent with response code of 200 and the total record count total.
Business testing: Check item by item once according to the handover sheet, see which record is missing, and compare the fields, dates, and signatures of the training plan, thesis proposal, and mid-term assessment form.
- Pull two consecutive pages, compare the offset and the total record count, and confirm that the cases of only retrieving the first page or the interface returning empty while sessions exist in the UI have been ruled out.
- Open one record, check the role, citation information, and elapsed time fields, and confirm that the issue of exported records missing citations has been registered.