What this category's data looks like
This category's data for enterprise new employee onboarding training consists of three types of materials: onboarding training plans, course sign-in sheets, and job descriptions. The sources are the training organizer and the hiring departments. The update cadence rolls forward by batch and shift. The field characteristics cover course name, job title, number of participants, sign-in date, handover date, and signature and receipt columns. When the three types of materials enter the conversation logs and auditing feature, their roles differ: the training plan provides the course and batch scope, the sign-in sheet provides evidence of arrival and attendance, and the job description provides the job and responsibility boundaries. The conversation record interface pulls session messages by application and session dimension, providing traceable session evidence for the above materials, used to check operation records and handover status in deployment, operations, and application handover scenarios. The materials themselves are not written into session records, and session records do not replace the training ledger; the two are checked side by side on the handover form.
Configuration and implementation checks
This step is executed by the conversation record interface (by application and session dimension), outputting a session message list and the total record count, including role and reference information. "Handover-ready deployment status and operation records" are then completed manually or by an external system. The total record count total and response code of 200 are used to confirm the pull is complete; the message list does not assume the responsibility of a version ledger for business materials.
| Object | Check | Verification action |
|---|---|---|
| Conversation record interface output | The total record count total and response code of 200 match, and pagination offsets are continuous with no duplicates or omissions | Pull two consecutive pages by application and session dimension, compare total and offsets, sample one record to check role, reference information, and elapsed time, and record chatId and dataId |
| Onboarding training plan | Course name, batch, date, and signature column are item-by-item consistent across the plan and the sign-in sheet | Check course name, number of participants, sign-in date, and signature item by item against the handover form; mark any missing signature or receipt |
| Course sign-in sheet | Sign-in date, number of participants, and job title are consistent with the job description | Check the job title, quantity, and date in the sign-in sheet against the job description; when names do not match, trace back to the original records |
| Job description | Job title and responsibility boundaries are consistent with the handover items on the handover form, and the version number is synchronized | Check the job description version against the handover form version; when versions are not synchronized, pause the handover and obtain a supplementary signature and receipt |
Three common errors
- Symptom: The name, number of participants, and date of the same course do not match between the training plan and the sign-in sheet. Cause: The two materials are maintained by different personnel, and no item-by-item comparison was done before handover.
- Symptom: The job description version is not synchronized, and the handover form still references the old version of the job responsibilities. Cause: After the version update, it was not written back to the handover form, and missing signatures or receipts made it untraceable.
- Symptom: The interface returns empty but there are sessions in the UI, or only the first page is retrieved. Cause: The sources of the application and session identifiers are inconsistent, pagination offsets were not pulled continuously, and the exported records lack references.
How to verify the setup
Feature acceptance: page through using the total record count total to retrieve everything, sample one record to check role, reference information, and time, confirm response code of 200, and check the _id, dataId and value fields.
Business test: check once item by item against the handover form to see which record is missing, focusing on the fields, dates, and signatures of the onboarding training plan, course sign-in sheet, and job description.
- Pull session messages by pagination by application and session dimension, record total and offsets, and confirm there are no duplicates or omissions between the two pages.
- Open one record to check role, reference information, and elapsed time, record the reference count separately, and when the reference limit is involved, check the tokens of the reference text.