What this category's data looks like
In the initial review stage of academic journal submissions, the materials include submitted manuscripts, author information forms, and plagiarism check reports. Submitted manuscripts are the texts to be reviewed, author information forms record signatures, affiliations, contact details, and signatures, and plagiarism check reports give the duplication rate and detection date. The sources are author submissions and editorial office registration, the update cadence rolls with submission batches, and the field characteristics center on names, quantities, dates, and signature receipts. When the materials enter the knowledge base retrieval and recall function, submitted manuscripts and plagiarism check reports are split and stored as searchable text, while author information forms participate as structured reference materials in field verification. Deployment, operations, and application handover require version, connection, and task records to be consistent; the handover form checks item by item the fields, dates, and signatures of submitted manuscripts, author information forms, and plagiarism check reports, and if one item is missing, the handover is considered incomplete.
Configuration and implementation checks
This step is executed by the knowledge base retrieval service (retrieval node and search test), outputting candidate chunks and similarity scores (after mode, merge, rerank, filter, and limit trimming). The handover-ready deployment state and operation records are completed by subsequent nodes or manually.
| Object | Check | Verification action |
|---|---|---|
| Submitted manuscript | Fields, dates, and signatures are complete, and the name matches the author information form | In the knowledge base search test, switch searchMode to semantic, full-text, or hybrid, compare candidate chunks and similarity scores, and check whether the manuscript title and date match the registration |
| Author information form | Signature, affiliation, contact details, and signature receipt have no missing items, and the quantity corresponds to the number of manuscripts | Check item by item against the handover form the names, quantities, and dates of the author information form and submitted manuscripts, confirm that signatures or receipts exist, and record missing items |
| Plagiarism check report | The detection date corresponds to the manuscript batch, and the duplication rate field matches the report body | Compare the dates and names of the plagiarism check report and submitted manuscripts, observe changes in the order of the first few candidates before and after enabling rerank, and record the usingReRank status |
| Retrieval results | The number of candidates and scores are recorded, and cited text tokens are recorded separately | View the number of returned candidates and similarity scores, check the number of items after citation limit trimming against limit, record cited text tokens separately, and do not compare array length with the citation budget for equality |
Three common errors
- Symptom: The name, quantity, and date of the same record do not match between the submitted manuscript and the author information form. Cause: The two registration sources differ and no field-level verification was performed, and versions were not synchronized.
- Symptom: The plagiarism check report lacks a signature or receipt, and that item is blank on the handover form. Cause: The signature field was not filled in after detection was completed, and item-by-item verification was not performed at handover.
- Symptom: The same question cannot be recalled when rephrased, and although there are many candidates, the ones ranked first are all irrelevant. Cause: The retrieval mode does not match the material form, rerank is not enabled, or similarity filtering is too strict.
How to verify the setup
Acceptance for this function: test once each with synonym-rewritten questions, compare candidate chunks and similarity scores, then toggle rerank on and off to see the ordering of the first few items; record the searchMode, usingReRank, and limit status, record the number of citations separately, and record cited text tokens separately.
Business test: check once item by item against the handover form, see which item is missing from the record, check the fields, dates, and signatures of submitted manuscripts, author information forms, and plagiarism check reports, and confirm that version, connection, and task records are consistent.
- In the knowledge base search test, switch
searchModeand compare candidates and scores, and record the order of the first few items before and after enablingusingReRank. - Check item by item against the handover form the names, quantities, dates, and signatures of submitted manuscripts, author information forms, and plagiarism check reports, mark missing items, and hand over to the next shift.