What the documents look like
FBA preparation moves inventory into platform warehouses. The inbound plan and box labels determine whether a shipment can be listed on time, while inventory reports and reimbursement claims determine whether later fees and claims can stand. Copy drafting for products and marketing needs to cite sources that fall into four document types: inbound plans, box labels, inventory reports, and reimbursement claims. Any arrival time, packaging specification, inventory status, or reimbursement progress that appears in the copy must trace back to a specific field in one of these documents. The documents update daily or weekly, and the same shipment may show different quantities in inventory reports from different dates, so the version being cited must be confirmed before the copy is finalized.
The fields in these four document types each have their own role. An inbound plan carries the planned arrival date, box label version, and box count. A box label carries the packaging identifier and version. An inventory report carries the registered inbound quantity and status. A reimbursement claim carries the reimbursement progress and conclusion. Any sentence in the copy that touches on this content must point back to a specific field in one of these documents and state that field's value. Fields cannot substitute for one another: a planned arrival date is not an actual inbound date, a box label version number is not a platform acceptance conclusion, and a registered inbound quantity is not the full inbound total.
Constraints at the citation tracing step
The knowledge base search node selects one or more knowledge bases that share the same vector model as the search scope, and outputs a citation array whose length may be 0. When nothing is found, the output path still completes. Whether cited content is adopted depends on whether the answer step carries that array forward and whether a person compares the answer against the cited source text line by line.
Hypothetical drill sample: the inbound plan source text for a certain FBA shipment states "Shipment A is planned to arrive at the destination warehouse on March 10, 2025, box label version V2, 40 boxes total." The inventory report source text for the same period states "Shipment A registered 38 boxes inbound on March 12, 2025." The draft sentence is "This shipment has been fully received into the warehouse, the packaging meets platform requirements, and the next batch can be replenished immediately." The handoff request provided for checking is "Please confirm the inbound completion status of this shipment and state whether restocking conditions are met."
In the comparison, the inbound plan gives a planned arrival date, and the inventory report gives a registered inbound quantity. These differ from "fully received into the warehouse" in both subject and field. Between box label version V2 and "packaging meets platform requirements" there is no platform acceptance record. Restocking conditions are not stated in the given materials. The draft sentence is unsupported, and "whether restocking conditions are met" in the handoff request remains pending verification.
Configuration and implementation checks
| Configuration item | Value or check item on this page | Basis and notes |
|---|---|---|
| Linked knowledge bases | Select the knowledge bases holding inbound plans, box labels, inventory reports, and reimbursement claims | They must share the same vector model to be linked together |
| Search mode | Hybrid search with result reranking | Exact fields such as numbers and box label versions rely on full-text recall, while natural language descriptions rely on semantic recall |
| Minimum relevance | This hypothetical trial starts at 0.3 | The value ranges from 0 to 1 and takes effect only in semantic search or when result reranking is used; compare with 0.5 to observe citation entries increasing or decreasing |
| Citation limit | This hypothetical trial starts at 2000 tokens | Citation volume is controlled by tokens; compare with 1000 tokens to observe whether key fields are truncated |
| Citation content output | Carry forward the citation array output by the search node | The array length may be 0, and downstream steps still need to handle an empty array |
| Citation display check | Compare the answer against the cited source text line by line | Fluency of the answer does not replace source evidence |
Three common errors
- Treating the registered inbound quantity in an inventory report as proof that the planned arrival in an inbound plan was completed. Check: input the inventory report source text and the inbound plan source text, compare their subjects and fields, and if the quantity field and the plan field do not match, the sentence is unsupported.
- Inferring that packaging meets platform requirements from a box label version number. Check: input the box label version V2 source text and the draft sentence, compare whether a platform acceptance record exists, and if no such record exists, "packaging meets platform requirements" remains pending verification.
- Writing "whether restocking conditions are met" from a handoff request into the copy as a confirmed conclusion. Check: input the handoff request source text and the draft sentence, compare whether the request contains a restocking conditions field, and if it is not stated, the conclusion remains pending verification.
How to verify the setup
- Input the inbound plan source text from the hypothetical sample and the draft sentence "this shipment has been fully received into the warehouse," compare the two fields of planned arrival date and registered inbound quantity, and if neither supports "fully received," the sentence is judged unsupported, which satisfies the condition.
- Input the box label version V2 source text and the draft sentence "packaging meets platform requirements," compare whether a platform acceptance record exists, and if the materials contain no such record, the sentence is judged pending verification, which satisfies the condition.
- Input the handoff request source text and the draft sentence "the next batch can be replenished immediately," compare whether the request states restocking conditions, and if it does not, the conclusion remains pending verification. Separately, a paper input of an empty array [] can be used to check the downstream handling design for empty citations, without claiming that a given search will return an empty array.