What this category's data looks like
The materials involved in enrollment consultation conversion at training institutions are mainly enrollment brochures, consultation records, and trial class schedules. They come from electronic documents routinely circulated by the admissions department and the consultation team, and their update cadence changes with class sessions and campaign adjustments. Enrollment brochures carry course names, number of class hours, start dates, and fee-calculation standards; consultation records carry student names, intended courses, communication dates, and receipt signatures; trial class schedules carry trial class times, teaching instructors, attendance numbers, and confirmation signatures. After entering this feature, the three types of materials are each parsed and chunked as independent data sources, stored separately as visible data rows, and bound to unique data identifiers for subsequent retrieval and discrepancy localization calls. Field characteristics are concentrated in four categories: names, quantities, dates, and signatures. Versions change frequently, and the same record is prone to standard discrepancies across different materials.
Configuration and implementation checks
This step is executed by the parsing and training task (server-side task), which outputs data rows and index status (parsed, indexing, indexed). The discrepancy list is then completed by retrieval and subsequent processing; the parsing step is only responsible for cutting materials into retrievable data rows and advancing the three-state index.
| Object | Check | Verification action |
|---|---|---|
| Enrollment brochure | Course name, number of class hours, start date, and signature field must be aligned item by item with the consultation records | Check the name, quantity, and date fields in the enrollment brochure data rows, and check whether the signature field is stored, confirming that the data row status is indexed |
| Consultation record | Student name, intended course, communication date, and receipt signature must be aligned with the trial class schedule | Check the date and signature fields of the consultation record data rows, compare the attendance information in the trial class schedule, and view the values of chunkSize and chunkSplitter in chunking |
| Trial class schedule | Trial class time, teaching instructor, attendance number, and confirmation signature must be consistent with the standards in the enrollment brochure | Check the quantity and date fields of the trial class schedule data rows, check whether the confirmation signature is complete, and confirm the training mode corresponding to trainingType |
| Data row status | Is in one of the three states parsed, indexing, indexed and is consistent with the interface display | Open the data row to check the status, and confirm that data pending indexing does not participate in recall |
Three common errors
- Symptom: The same student's attendance number and communication date do not match between the consultation record and the trial class schedule. Cause: The two materials are parsed and stored separately, and the fields are not aligned across materials.
- Symptom: The enrollment brochure has updated the class session, but the consultation record still references the old course name and start date. Cause: The version was not synchronized, and the old data row is still in the completed indexing state.
- Symptom: The trial class schedule lacks a confirmation signature or receipt, but the data row can still be hit by retrieval. Cause: The signature field was not included in parsing validation, and missing items were not intercepted at storage time.
How to verify the setup
Feature acceptance: Upload one material, observe the data row status transitioning among parsed, indexing, and indexed, and check whether the data rows covered by the rebuild task include only data that has completed indexing; check the values of chunkSize, chunkSplitter, and trainingType in parsing chunking and the training task, and confirm that the number of references and reference text tokens are recorded separately.
Business test: Use one real student record to find fields with inconsistent names, quantities, and dates from the enrollment brochure, consultation record, and trial class schedule respectively, form a discrepancy list, submit it to the reviewer for confirmation, and write it back.
- Open the data row to check the index status, confirm that data pending indexing has not entered the recall scope, and check whether the identity identifiers of the file record and the data row are separate.
- Check the coverage scope of the rebuild task, confirm that after changing the model only data that has completed indexing is rebuilt, and that the initial training covers data that is pending indexing and indexing.