What this category's data looks like
Under the pre-departure training and overseas safety reminders category, materials fall into three types: pre-departure training courseware, safety reminder checklists, and accommodation contact sheets. Sources are the training team's final drafts, the safety team's updates, and returns from overseas accommodation liaisons. The update cadence is rolling by batch, and field characteristics center on names, quantities, dates, signatures, and acknowledgments. After the courseware enters the feature, it serves as the primary material and provides the verification baseline for training modules and class-hour counts; the safety reminder checklist serves as the comparison material and provides verification of reminder item counts and effective dates; the accommodation contact sheet serves as the acknowledgment material and provides verification of accommodation site names, room counts, contacts, and signed acknowledgments. The three material types corroborate one another within the same batch, and field definitions must be unified before comparison. The discrepancy list is accordingly localized item by item down to the field level, handed to the reviewer for confirmation, and written back to the ledger.
Configuration and implementation checks
Enable commercial file permissions and give the member read access to the knowledge base.
This step is enforced by member permissions and file-level permissions (server-side authentication), and outputs the set of visible files filtered by member. The "discrepancy list" is completed afterward by subsequent AI nodes, code nodes, or manual work; the file list and retrieval only return the readable set filtered by member. Viewing the list and details requires knowledge base read permission plus file read permission; deletion is restricted to the creator; retrieval is filtered by files readable by the current member, and only takes effect when authenticated by member identity.
| Object | Check | Verification action |
|---|---|---|
| Pre-departure training courseware | Name, quantity, date, signature, and acknowledgment must align field by field with the ledger | Use a restricted member account to view the file list and details, check whether the visible scope falls only on authorized files, and record teamId and tmbId |
| Safety reminder checklist | Reminder item count and effective date must be consistent with the courseware and ledger, and signatures must not be missing | Use a collaborator account to attempt to delete the file, check whether it is filtered and prompted, then check that the creator can delete it |
| Accommodation contact sheet | Accommodation site name, room count, contact, and acknowledgment date must be consistent with the ledger | Use a restricted member account to search the same question, and check whether unauthorized files are not recalled |
| File-level permission | Filter item by item by member; viewing requires knowledge base read permission plus file read permission | Check the authentication configuration of the workflow and nodes, and confirm that retrieval filters only after authentication by member identity |
Three common errors
- Symptom: The same accommodation site has mismatched names and room counts in the courseware and the contact sheet. Cause: The two materials were finalized separately, were not written back to the ledger under the same field definitions, and the discrepancy list was not localized to the field level.
- Symptom: The safety reminder checklist has been updated, but the courseware still references old-version items and dates. Cause: Versions were not synchronized, the update did not trigger review, and retrieval still recalls the old text.
- Symptom: The accommodation contact sheet lacks a signature or acknowledgment but still enters comparison. Cause: The acknowledgment field was not set as required, and no completeness interception was performed when the material entered the feature.
How to verify the setup
Feature acceptance: Use a restricted member account to view the file list and perform one retrieval, check whether the visible scope contains only files readable by that member, that unauthorized files neither occupy a place nor are recalled, and check the authentication results of teamId and tmbId.
Business test: Use one real record to find a field inconsistent with the ledger, write it into the discrepancy list, and after the reviewer confirms it, write it back.
- Use a restricted member account to check the file list and details, and confirm that the visible file set filtered by member is consistent with the ledger authorization
- Check the authentication configuration of the workflow and nodes, confirm authentication by member identity, and record the array item count and the tokens budget of the referenced text