What this category's data looks like
In the grade entry and credit recognition scenario, materials usually include three types: transcripts, deferred examination applications, and make-up examination arrangements. Sources are mostly academic affairs system exports and manual supplementary entries, and the update rhythm is concentrated around the end of the semester, the deferred examination window, and the make-up examination scheduling period. Field characteristics center on course name, credits, grade, examination date, reason for deferral, make-up examination time, signature, and receipt. When materials enter the sharing and embedding stage, the transcript plays the role of result evidence, the deferred examination application plays the role of process record, and the make-up examination arrangement plays the role of subsequent execution. All three each require complete fields, clear responsible persons, and consistent versions and dates before they can be handed to the next stage for sign-off.
Configuration and implementation checks
This stage is executed by the share link in the publishing channel (the publishing service performs authentication), outputting the share link, display parameters, and authentication result. The material drafts and handoff records that can be issued are then completed by external visitors who see the corresponding content according to their identity.
| Object | Check | Verification action |
|---|---|---|
| Transcript | Course name, credits, grade, examination date, and signature are complete, and match the name, quantity, and date of the same record in the deferred examination application and make-up examination arrangement | Check fields and signature item by item, and access once with an unauthenticated session to check the referenced display items and file visibility scope |
| Deferred examination application | Reason for deferral, original examination date, responsible person's signature, and receipt are complete, and the version is synchronized with the transcript and make-up examination arrangement | Check the version date and receipt, and use an over-limit request to test the per-minute access limit once |
| Make-up examination arrangement | Make-up examination time, location, responsible person's signature, and receipt are complete, and match the same record in the transcript and deferred examination application | Check the signature and receipt, and check the expiration time value |
| Share link | Expiration time, per-minute access limit, credit limit, identity verification, and referenced display items are set according to usage needs | Check the configuration values, and access once each with an unauthenticated session and an over-limit request to check admission and referenced display |
Three common errors
- Symptom: the name, quantity, and date of the same course do not match between the transcript and the make-up examination arrangement. Cause: the two materials were drafted separately and fields were not checked against the same record.
- Symptom: the deferred examination application has been updated, but the transcript is still the old version and is returned during handoff. Cause: the version was not synchronized, and the date and signature were not refreshed with the update.
- Symptom: the material lacks a signature or receipt, and the next stage cannot sign off. Cause: the responsible person and sign-off fields were not included in the template during drafting.
How to verify the setup
This feature acceptance: access once each with an unauthenticated session and an over-limit request to check admission and referenced display; check the expiration time, per-minute access limit, credit limit, identity verification, and referenced display items of the link corresponding to shareId.
Business test: draft one copy according to the template and complete one handoff to see whether missing items are blocked.
- Check the expiration time in the link configuration, and use an over-limit request to test the per-minute access limit once.
- Check the switches for referenced snippet, referenced full text, and source original text download item by item, and access once with an unauthenticated session.