What this category's data looks like
This page addresses the scenario of student disciplinary action and appeal handling, focusing on the drafting and handover of responsibility for three types of materials: disciplinary fact materials, disciplinary decision documents, and appeal statements. The materials originate from student affairs departments, schools/departments, and appeal acceptance bodies, and their update cadence keeps pace with the progress of the disciplinary process and appeal milestones. Field characteristics include student name, student ID, description of disciplinary facts, basis for disciplinary action, type of disciplinary action, appeal request, signature and receipt, version number, and date. When entering the sharing and embedding feature, disciplinary fact materials serve as the factual basis for external visitors to view fragments or the full text according to their identity; disciplinary decision documents serve as the main body of signable drafts and handover records, for the next stage to sign for receipt; appeal statements serve as materials submitted by the appealing party, forming a contrast with the disciplinary decision documents. In the sharing link, the three types of materials each assume the roles of display and handover; only when fields are complete, the responsible person is clear, and the version and date are consistent may they proceed to the next stage.
Configuration and implementation checks
This step is executed by the sharing link in the publishing channel (the publishing service performs authentication), outputting the sharing link, display parameters, and authentication results. The signable material drafts and handover records are completed by external visitors according to their identity seeing the corresponding content. The sharing link can be configured with an expiration time, per-minute access limit, credit limit, identity verification, and display items for quoted fragments, quoted full text, and source original text.
| Object | Check | Verification action |
|---|---|---|
| Disciplinary fact materials | Student name, student ID, description of disciplinary facts, date, and signature are complete, and consistent with the name, quantity, and date in the disciplinary decision document | Check fields and signatures item by item, compare the name, quantity, and date in the two materials, and check the quoted display item switches of the link corresponding to shareId |
| Disciplinary decision document | Basis for disciplinary action, type of disciplinary action, effective date, responsible person's signature, and receipt are complete, and the version number and date are consistent | Check the version number and date, check the signature and receipt, and use an unauthenticated session to access the shareId link to verify quoted display |
| Appeal statement | Appeal request, facts and reasons, appellant's signature, and acceptance receipt are complete, and logically consistent with the date of the disciplinary decision document | Check the date and name of the appeal statement and the disciplinary decision document, and check the expiration time and identity verification configuration of the shareId link |
| Handover record | The responsible person is clear, the handover time and version number are consistent, and the next stage's sign-off is complete | Draft one according to the template and complete one handover, check whether missing items are blocked, and check the per-minute access limit of the shareId link |
Three common errors
- Phenomenon: The name, quantity, and date of the same disciplinary record do not match between the disciplinary fact materials and the disciplinary decision document. Cause: The field source was not unified during drafting, and the two materials were entered separately.
- Phenomenon: The version of the disciplinary decision document was not synchronized, and the handover record references an old version. Cause: The version number and date were not updated with modifications, and were not verified during handover.
- Phenomenon: The appeal statement lacks a signature or receipt, and the next stage cannot sign for receipt. Cause: The signature and receipt fields were not included as required fields in the template, and were not checked item by item before handover.
How to verify the setup
Feature acceptance: Use an unauthenticated session and an over-limit request to access the shareId link once each, verify the allowance and quoted display, and check the expiration time, per-minute access limit, identity verification callback, and display items for quoted fragments, quoted full text, and source original text.
Business test: Draft one according to the template and complete one handover, and see whether missing items are blocked.
- In the link configuration, check the expiration time, per-minute access limit, credit limit, identity verification, and the switch status of quoted display items.
- Draft the disciplinary fact materials, disciplinary decision document, and appeal statement according to the template, check fields, dates, signatures, and receipts item by item, complete one handover, and record the
shareId.