What this category's data looks like
Materials in the pre-departure training and overseas safety reminders category include pre-departure training courseware, safety reminder checklists, and accommodation contact lists. Sources are institutional notices, consulate reminders, and program handbooks, and the update cadence rolls forward by batch and by semester. Pre-departure training courseware carries course modules and assessment points, safety reminder checklists carry risk items and emergency procedures, and accommodation contact lists carry address, landlord, and emergency contact fields. When these materials enter the knowledge base retrieval and recall function, each serves as a source of candidate snippets for subsequent nodes or manual drafting of signable material drafts and handover records. Field characteristics center on names, quantities, dates, version numbers, and signature receipts; the same record is prone to mismatching across two materials, so key original-text snippets must be retained during the retrieval and recall stage for cross-checking.
Configuration and implementation checks
This step is executed by the knowledge base retrieval service (retrieval node and search test), which outputs candidate snippets and similarity scores (after mode, merge, re-rank, filter, and upper-limit trimming). Signable material drafts and handover records are completed afterward by subsequent nodes or manually.
| Object | Check | Verification action |
|---|---|---|
| Pre-departure training courseware | Fields complete, dates and version numbers consistent, signature column traceable | In the knowledge base search test, retrieve courseware snippets with synonymous questions, switch searchMode to compare candidate counts and scores, and check whether the returned snippets contain course modules, assessment points, and version dates |
| Safety reminder checklist | Risk items and emergency procedure fields complete, responsible person clear | Test once each with synonymous questions, compare the ordering of the top few results before and after enabling usingReRank, and confirm that checklist items and receipt fields are complete in the candidate snippets |
| Accommodation contact list | Address, landlord, and emergency contact fields consistent with the signature receipt | Retrieve contact list snippets with synonymous questions, record candidate counts and scores, record the array count separately, and check the tokens of the cited text and its completeness after limit trimming |
| Handover record | Responsible person, version, and date consistent, receipt not missing | Draft one according to the template and complete one handover, see whether missing items are blocked, and at the same time confirm that key fields are still retained in the candidates after filtering with similarity |
Three common errors
- Symptom: the name, quantity, and date of the same record do not match between the courseware and the safety reminder checklist. Cause: candidate snippets come from different recall channels and were not compared item by item against version and date fields.
- Symptom: the accommodation contact list version is not synchronized, and the old address and the new landlord information appear in the candidates at the same time. Cause: retrieval was not filtered by version, and old snippets were still retained after re-ranking.
- Symptom: the handover record lacks a signature or receipt, and the next step cannot sign off. Cause: when drafting, the signature and receipt fields were not set as required, and retrieval and recall did not retain the corresponding original-text snippets.
How to verify the setup
Feature acceptance: test once each with synonymously rewritten questions, compare candidates and scores, then toggle re-ranking on and off to see the ordering of the top few results; at the same time switch searchMode, adjust similarity and limit, observe changes in candidate counts and scores, and check the tokens of the cited text separately.
Business test: draft one according to the template and complete one handover, and see whether missing items are blocked.
- In the knowledge base search test, retrieve once each with synonymous questions, record candidate counts and scores, switch
searchMode, and toggleusingReRankon and off to compare the ordering of the top few results. - Draft one material according to the template and complete one handover, check names, quantities, dates, version numbers, and signature receipts item by item, and block and fall back to supplement any missing items.