What this category's data looks like
This page addresses the category of pre-departure training and overseas safety reminders. Materials include pre-departure training courseware, safety reminder checklists, and accommodation contact sheets. The courseware contains course modules, dates, and instructor signatures; the checklist contains safety items, applicable countries, and update dates; the contact sheet contains accommodation names, addresses, contacts, and acknowledgments. When these three types of materials enter the feature, the courseware and checklist serve as knowledge base sources for retrieval and citation, while the contact sheet serves as an external document source for synchronized publishing. The update cadence is triggered quarterly or by policy changes, and the field characteristics are name, quantity, date, signature, and acknowledgment. If the name, quantity, or date of the same record does not match across the two materials, or if versions are not synchronized, or signatures or acknowledgments are missing, all such cases must be recorded in the version ledger and change records.
Configuration and implementation checks
This step is executed by trigger configuration and tool nodes (scheduling capability is not covered in the tool introduction), outputting trigger records and execution results. The "version ledger and change records" are completed by business processing according to the records or by supplementary runs.
| Object | Check | Verification action |
|---|---|---|
| Pre-departure training courseware | Whether fields, dates, and signatures are consistent with the ledger | Check the courseware module names, quantities, dates, and instructor signatures, and compare version numbers and citation locations |
| Safety reminder checklist | Whether fields, dates, and signatures are consistent with the ledger | Check the checklist items, applicable countries, update dates, and acknowledgments, and confirm that the old version is traceable |
| Accommodation contact sheet | Whether fields, dates, and signatures are consistent with the ledger | Check the accommodation names, addresses, contacts, and acknowledgments, and confirm that citations are synchronized |
| Version ledger and change records | The current version is unique, the old version is traceable, and citations are synchronized | Review the trigger records and execution times to confirm execution at the scheduled time and only once |
Three common errors
- Symptom: The name, quantity, or date of the same record does not match between the courseware and the checklist. Cause: The two materials are maintained separately, and the version ledger is not used as the sole current version.
- Symptom: Old-version materials are still cited, and the new version is not synchronized. Cause: After changes, the knowledge base or external documents were not updated, and citation locations were not refreshed with the version number.
- Symptom: The accommodation contact sheet lacks signatures or acknowledgments. Cause: Business processing was not executed according to the records or supplemented by reruns, and acknowledgments were not archived in the change records.
How to verify the setup
Feature acceptance: Review the trigger records and execution times to confirm execution at the scheduled time and only once.
Business test: Change one piece of content and see whether the version number and citations are updated synchronously.
- Check the trigger records and execution results to confirm that there is no failure to execute at the scheduled time or duplicate execution of the same task.
- Check whether the tool call termination node is connected at the end of the tool, to avoid the execution being summarized again by the model afterward.