What this category's data looks like
This category involves three types of materials: business cooperation agreements, advertising review forms, and distribution cooperation materials. Agreement fields include partner name, cooperation term, revenue-sharing ratio, signature, and date; advertising review forms include advertiser, issue period, page space, review conclusion, and signature; distribution cooperation materials include channel name, distribution quantity, start and end dates, and receipt. Sources are the editorial department, advertising department, and distribution department, and the update cadence is triggered by cooperation changes, adjustments to review conclusions, and revisions to distribution plans. When materials enter the vector model and index, agreements and review forms serve as the main body of the text index, while receipts and signature pages in distribution materials serve as supplementary attachment indexes. The names, quantities, and dates of the same record across the three materials must be aligned item by item; if versions are not synchronized or signatures/receipts are missing, the content retrieved and recalled will be inconsistent with the current version.
Configuration and implementation checks
This step is executed by the indexing service and vector database, outputting vectors and index status (whether recall is possible and whether data in the same group is merged). The "version ledger and change records" are then completed by subsequent AI nodes, code nodes, or manual work (retrieval and citation trimming only take supporting materials).
| Object | Check | Verification action |
|---|---|---|
| Business cooperation agreement | Partner name, cooperation term, revenue-sharing ratio, signature, and date must be consistent with the advertising review form and distribution cooperation materials | Open one agreement data row and check whether the index field records multiple vector identifiers; search the partner name to see whether the same group is merged |
| Advertising review form | Advertiser, issue period, page space, review conclusion, and signature must be aligned with the agreement and distribution materials | In the knowledge base settings, check that the index model is consistent with the vector model actually used by the knowledge base, and inspect the data scope covered by the rebuild task |
| Distribution cooperation materials | Channel name, distribution quantity, start and end dates, and receipt must be aligned item by item with the agreement and review form | Search the channel name and distribution quantity to confirm that no duplicate entries appear in the recall results and that the data row status is indexed |
| Data row index field | Multiple vector identifiers for one piece of data are all present, and data in the same group is merged by taking the highest score | Open the data row and check the index field to confirm that multiple vector identifiers are complete, and that data in the same group is merged into one entry during retrieval |
Three common errors
- Symptom: the name, quantity, and date of the same record do not match between the agreement and the review form. Inspect the following: the materials are maintained separately.
- Symptom: versions are not synchronized, and old content is still recalled. Inspect the following: a rebuild was not triggered after the change, and the index field still points to the old vector.
- Symptom: signatures or receipts are missing, and duplicate entries appear in retrieval results. Inspect the following: attachments were not fully indexed, data in the same group was not merged, and taking the highest score no longer works.
How to verify the setup
This feature's acceptance check: sample one data row and inspect the index field to confirm that multiple vector identifiers are complete; then run a retrieval to see whether data in the same group is merged into one entry and the status is indexed, or whether the rebuild task record covers that data.
Business test: change one piece of content and see whether the version number and citations are updated synchronously; check the limit settings, where the number of citations is recorded by array length and the tokens of cited text are recorded separately.
- In the knowledge base settings, check that the index model is consistent with the vector model actually used by the knowledge base, and inspect the data scope covered by the rebuild task.
- Open one data row and check the index field to confirm that multiple vector identifiers are all present; during retrieval, confirm that data in the same group is merged and the highest score is taken.