What this category's data looks like
In the grade entry and credit recognition scenario, three types of materials enter the knowledge base at the same time: transcripts, deferred examination applications, and make-up examination arrangements. Transcripts carry course names, credits, grades, and signature fields; deferred examination applications record the application reason, date, and approval signature; make-up examination arrangements state the make-up examination time, location, and receipt. The material sources are academic affairs system exports and department submissions, and the update rhythm rolls with semester milestones: centralized entry after grades are released, and deferred and make-up examinations synchronized in batches around examination weeks. Field characteristics center on four items: name, quantity, date, and signature. The same record often appears in two materials with inconsistent abbreviated names, mismatched credit quantities, dates not synchronized across versions, and missing signatures or receipts. After the three types of materials enter this feature, each participates in recall as an independent segment: transcripts are used to verify credit and grade fields, deferred examination applications are used to verify the reason and approval chain, and make-up examination arrangements are used to verify time, location, and receipt status. Retrieval results only provide candidate segments and similarity scores, for subsequent nodes or humans to generate external entry points and authorization scopes accordingly.
Configuration and implementation checks
This step is executed by the knowledge base retrieval service (retrieval node and search test), outputting candidate segments and similarity scores (after mode, merge, re-rank, filter, and upper-limit trimming). "External entry points and authorization scopes" are then completed by subsequent nodes or humans.
| Object | Check | Verification action |
|---|---|---|
| Transcript | Course name, credit quantity, grade, and signature field must be aligned item by item with the deferred examination application and make-up examination arrangement | In the search test, retrieve once each with different phrasings of the same question, record the number of candidates and scores, and check whether the name, quantity, date, and signature in the transcript segment are complete |
| Deferred examination application | Application reason, date, and approval signature must be consistent with the timeline of the transcript and make-up examination arrangement | Switch searchMode to semantic, full-text, or hybrid, compare whether the candidates include both types of materials at the same time, and check whether the date and signature fields match |
| Make-up examination arrangement | Make-up examination time, location, and receipt status must be consistent with the transcript and deferred examination application records | Compare the order of the top few items before and after enabling usingReRank, and confirm that the time, location, and receipt in the make-up examination arrangement segment have not been trimmed or lost |
| External entry point | Visitor identity and visible scope match; unauthorized content is not visible | Access once with a restricted identity, and check whether the similarity and limit of the returned candidates match the configured scope |
Three common errors
- Symptom: The abbreviated name of the same course is inconsistent between the transcript and the make-up examination arrangement. Cause: The two materials are entered by different steps, and field alignment and version synchronization have not been done.
- Symptom: The dates of the deferred examination application and the transcript do not match, and the credit quantity is inconsistent between the two materials. Cause: Materials are synchronized in batches, old versions are not replaced, and unified verification is lacking.
- Symptom: The make-up examination arrangement lacks a receipt or has a blank signature field, yet the segment can still be retrieved through the external entry point. Cause: Signature and receipt completeness are not validated before the material is stored, and the filter conditions do not cover this field.
How to verify the setup
Acceptance of this feature: test once each with synonym-rewritten question sentences, compare candidates and scores, then toggle re-ranking to observe the order of the top few items; at the same time, check the actual values of searchMode, usingReRank, similarity, and limit.
Business test: access once with a restricted identity, and see whether the visible scope matches the configuration and whether unauthorized content is invisible.
- In the knowledge base search test, run retrieval once each for the transcript, deferred examination application, and make-up examination arrangement, record the number of candidates and scores, and check the four fields: name, quantity, date, and signature.
- For the same question, retrieve again with a different phrasing, switch
searchMode, and toggleusingReRank, compare the order of the top few items and the tokens of the cited text, and record the array length separately.