What this category's data looks like
This page addresses the scenario of student status changes and graduation eligibility review. The materials come from leave-and-return applications, major transfer applications, and graduation review checklists, and the update cadence rolls with academic affairs batches and college receipts. A leave-and-return application carries the leave start and end dates and the return grade fields; a major transfer application carries the original major, target major, and assessment signature fields; a graduation review checklist carries course names, credit counts, review dates, and signature columns. When these three types of materials enter this feature, the leave-and-return application and the major transfer application serve as referents in the historical dialogue, and the graduation review checklist serves as the source of answer constraints; names, quantities, dates, and signatures must be aligned item by item between the two materials.
Configuration and implementation checks
This part is executed by the memory turns and prompt configuration in the app settings, which output the referenced historical message range and the answer constraints. The externally available entry points and authorization scope are determined by the publishing service and file permissions; the model only processes filtered materials, while the publishing service and file permissions handle identity and file authentication.
| Object | Check | Verification action |
|---|---|---|
| Leave-and-return application | The leave start and end dates and the return grade must be consistent with the student status dates in the major transfer application, and the signature column must have no missing items | Check the memory turns value in the app settings, run a trial with two consecutive follow-up questions, and check whether the second round carries over the referent from the first round |
| Major transfer application | The original major and target major names and the assessment quantity must match the course names and credit counts in the graduation review checklist | Compare the usage records of two runs to confirm that the run consumption changes accordingly after adjusting the turns |
| Graduation review checklist | The review date and signature receipt must be synchronized with the versions of the leave-and-return application and the major transfer application; a missing signature or receipt is regarded as incomplete | Access once with a restricted identity and see whether the visible scope matches the setting; unauthorized content must not be visible |
| Historical message range | The referenced turn range must match the prior context range required by the question, and the opening message must not be treated as prior context | Check the current value in the app settings, and use chatId, messages, and variables to record the reference range of two runs |
Three common errors
- Symptom: the second question answers off-topic when using a referent. Cause: the memory turns value is too small, the prior context is not included in the reference range, and the referent is lost.
- Symptom: the same record's names, quantities, and dates do not match between the leave-and-return application and the major transfer application. Cause: the versions are not synchronized, and the two materials are updated separately.
- Symptom: a graduation review checklist with a missing signature or receipt still enters the external entry point. Cause: the authorization scope and file permissions were not tightened according to the restricted identity.
How to verify the setup
Feature acceptance: ask two consecutive follow-up questions, see whether the second question carries over the referent from the first question, and use chatId, messages, and variables to record the referenced historical message range.
Business test: access once with a restricted identity and see whether the visible scope matches the setting; unauthorized content must not be visible.
- Check the current memory turns value in the app settings and match it with the prior context range required by the question.
- Compare the usage records of two runs to confirm that the run consumption changes accordingly after adjusting the turns.