What this category's data looks like
For the pre-departure training and overseas safety reminders category, materials include pre-departure training courseware, safety reminder checklists, and accommodation contact forms. The sources are the school's international office, the program office, and logistics, with an update cadence of once per semester batch and once two weeks before departure. The courseware contains a course number, teaching date, and instructor signature; the safety reminder checklist contains item names, quantities, applicable countries, and a receipt column; the accommodation contact form contains the accommodation site name, contact person, check-in date, and confirmation signature. When the materials enter the knowledge base retrieval and recall function, the courseware and checklist serve as the main sources for semantic and full-text recall. Because the accommodation form has structured fields and dense dates, it is suitable as a supplementary recall source for hybrid retrieval. Together, the three form a candidate chunk pool for the authorized access and external service stages to draw from according to identity-based visibility scope.
Configuration and implementation checks
This stage is executed by the knowledge base retrieval service (retrieval node and search test), outputting candidate chunks and similarity scores (after pattern, merge, rerank, filter, and limit trimming). The externally available entry points and authorization scope are then completed by subsequent nodes or manually.
| Object | Check | Verification action |
|---|---|---|
| Pre-departure training courseware | The courseware name, course number, teaching date, and instructor signature must be aligned item by item with the safety reminder checklist and accommodation contact form | In the search test, switch searchMode, check whether the courseware chunks match the checklist item names, quantities, and dates, and check whether the signature column and receipt are complete |
| Safety reminder checklist | Item names, quantities, applicable countries, and receipt dates must be synchronized with the versions of the courseware and accommodation form | Compare the order of the top few candidates before and after enabling usingReRank, and check whether the checklist version number and receipt signature have any missing items |
| Accommodation contact form | The accommodation site name, contact person, check-in date, and confirmation signature must be consistent with the courseware and checklist records | Test once each with synonymous questions, record the number of candidates and the similarity score, and check whether the dates and signatures match |
| Authorized access entry point | The visitor's identity matches the visibility scope, and unauthorized access must not be visible | Access once with a restricted identity, check the number of returned candidates, limit, and cited text tokens, and record the array length |
Three common errors
- Symptom: The same accommodation record has mismatched names and dates in the courseware and the contact form. Cause: The two materials were updated separately, and their versions were not synchronized.
- Symptom: The safety reminder checklist is missing receipt signatures, and the item quantity is inconsistent with the courseware. Cause: The receipt column was not filled in, and the quantity was not rechecked.
- Symptom: Changing the wording of the question causes key passages to not be recalled, and the top candidates are irrelevant. Cause: The retrieval mode does not match the material form, and rerank was not enabled.
How to verify the setup
Acceptance for this feature: test once each with synonymously rewritten questions, compare the candidates and similarity scores, then toggle usingReRank on and off to inspect the ordering of the top few results.
Business test: access once with a restricted identity and see whether the visibility scope matches the setting.
- In the search test, switch
searchMode, check whether the candidates include both semantic and full-text results, and checklimitand cited text tokens. - Check the names, quantities, dates, and signatures of the courseware, checklist, and accommodation form item by item, and only open the external entry point after confirming the versions are synchronized.