What this category's data looks like
In the general college entrance examination registration qualification review scenario, materials enter this function by role: the college entrance examination registration form provides the candidate's basic information and examination subjects, the household registration and student status certificate provides the household registration address, the school where the student status is held, and the length of study, and the accompanying children materials provide the parents' residence permit, social insurance contributions, and proof of stable residence. These materials come from paper and electronic copies submitted by the candidate or parents, and the update rhythm advances with the registration batch and review stage, with supplementary submissions, corrections, and version replacements. Field characteristics are concentrated in name, ID number, household registration address, student status number, start and end dates of study, residence permit number, social insurance months, signature, and receipt date. After entering this function, the registration form, household registration and student status certificate, and accompanying children materials are each stored as independent data rows, their text or image descriptions are vectorized, and the index field records the corresponding vector identifier, for subsequent retrieval and citation trimming to obtain supporting materials.
Configuration and implementation checks
This step is executed by the index service and vector database, outputting vectors and index status (whether recall is possible, whether data in the same group is merged). The basis entries that can be traced back to the original text are then completed by subsequent AI nodes, code nodes, or manual work (retrieval and citation trimming only take supporting materials). The index service and vector database are only responsible for the correspondence between vectors and the original data, and do not generate terminology lists, comparison drafts, or version ledgers.
| Object | Check | Verification action |
|---|---|---|
| College entrance examination registration form | Fields include name, ID number, examination subjects, signature, and receipt date; the name, quantity, and date of the same record in the two materials must match | Open one registration form data row, check whether multiple vector identifiers in the index field are all present, and retrieve once to see whether data in the same group is merged |
| Household registration and student status certificate | Fields include household registration address, student status number, and start and end dates of study; the version must be current and must not lack signature or receipt | In the knowledge base settings, check that the index model is consistent with the vector model actually used by the knowledge base, and view the data range covered by the rebuild task |
| Accompanying children materials | Fields include residence permit number, social insurance months, and proof of stable residence; the dates and quantities of the same record in the two materials must be consistent | Retrieve one accompanying children material, confirm that the returned entry can be traced back to the original text, and check whether the data row status is indexed |
| Index field of the data row | Multiple vector identifiers of one piece of data are all present; after changing models, rebuild is triggered only for data that has already been indexed | Open one data row to check the index field, and view the data range covered by the rebuild task record |
Three common errors
- Symptom: duplicate entries appear in retrieval results. Inspect the following: the same group of original data corresponds to multiple vector identifiers, and after recall they are not merged by the highest score, or the data row index field is incompletely recorded.
- Symptom: recall quality drops after changing models. Inspect the following: rebuild is triggered only for data that has already been indexed; data rows that have not completed indexing do not participate in recall, so indexing must be completed before rebuilding.
- Symptom: the name, quantity, and date of the same record in the two materials do not match. Inspect the following: the versions of the registration form and the household registration and student status certificate are not synchronized, or signature and receipt are missing, so the basis entry cannot be traced back to the original text.
How to verify the setup
This function's acceptance: sample one data row and look at the index field, confirm that multiple vector identifiers are all present and the status is indexed; then retrieve once, see whether data in the same group is merged and whether the vector score takes the highest score, and view the rebuild task record. When checking limit, only check the tokens of the cited text, and record the number of array entries separately.
Business test: ask a basis question across materials and see whether the answer gives a traceable source; the number of cited entries is the array length, quoteMaxToken is the citation content budget, the two are not compared for equality, and when checking the tokens of the cited text, record the number of array entries separately.
- In the knowledge base settings, check that the index model is consistent with the vector model actually used by the knowledge base, and confirm that the data row status is indexed.
- Open one data row to check the index field, view the data range covered by the rebuild task record, and confirm that after changing models, rebuild is triggered only for data that has already been indexed.