What this category's data looks like
Student status changes and graduation eligibility review involve three types of materials: suspension/resumption applications, major transfer applications, and graduation review checklists. Fields include name, student ID, change type, effective date, signature, and receipt. Materials come from academic affairs system exports and paper scans, updated by batch, and within a single batch the names, quantities, and dates must remain consistent. When entering the material verification and discrepancy localization function, suspension/resumption applications serve as the source of the change, major transfer applications serve as the basis for training program changes, and graduation review checklists serve as the final eligibility determination ledger. The three reference one another, and after any one is updated the other two must be compared in sync, to avoid the same record having mismatched fields across two materials or unsynchronized versions.
Configuration and implementation checks
This part is executed by application settings (response limit, etc.), which output the length of a single answer and the range of context that can be accommodated. The "discrepancy list" is then completed by the model. The response limit is controlled by a slider for the length of a single answer; if set too low the answer will be truncated, and if set too high consumption will increase.
| Object | Check | Verification action |
|---|---|---|
| Suspension/resumption application | Name, quantity, and date are consistent with the major transfer application and graduation review checklist; signature and receipt are complete | Compare name, student ID, change type, and effective date item by item, and check the signature field and receipt number; pay attention to how maxResponse truncates output for long checklists |
| Major transfer application | Name, quantity, and date are consistent with the suspension/resumption application and graduation review checklist; versions are synchronized | Check the transfer-in major, effective term, and approval signature, and verify whether it is synchronized with the training program version of the graduation review checklist; use maxContext to assess the context range when multiple materials are loaded simultaneously |
| Graduation review checklist | Name, quantity, and date are consistent with the suspension/resumption application and major transfer application; items missing signatures or receipts are marked | Check credits, graduation conclusion, date, and signature item by item, and mark fields inconsistent with the ledger; the number of citations is recorded by array length, and quoteMaxToken only checks the tokens of the cited text |
Three common errors
- Symptom: the name or student ID of the same student does not match between the suspension/resumption application and the graduation review checklist. Cause: the two materials were exported in different batches, and name and quantity verification was not performed using the same record key.
- Symptom: the major transfer application has been updated, but the graduation review checklist still uses the old training program. Cause: versions were not synchronized, and after the materials were updated the date and field comparison among the three materials was not triggered.
- Symptom: the graduation review checklist is missing a signature or receipt. Cause: the paper scan was not returned, or the receipt number was not entered, so the record cannot be closed-loop confirmed during discrepancy localization.
How to verify the setup
Feature acceptance: ask a question that requires a long answer, see whether the ending is complete, confirm that the response limit matches the answer length required by the page, and check the truncation behavior and runtime consumption.
Business test: use a real record to find fields inconsistent with the ledger, verify name, quantity, date, signature, and receipt item by item, output a discrepancy list for the reviewer to confirm and write back.
- In the application settings, check the response limit switch and slider position, compare the usage of two runs, and confirm that the single-answer length and context range meet the needs of material verification.
- Compare name, quantity, date, and signature item by item across the three materials—suspension/resumption application, major transfer application, and graduation review checklist—mark inconsistent fields, and record the number of citations and the tokens of the cited text.