What this category's data looks like
This page is intended for self-funded study abroad application services. The materials come from three categories: study abroad service contracts, school application forms, and personal statements, and are updated according to application batches and version cadence: contracts are generated at signing and amendment, application forms are revised multiple times before and after submission, and personal statements are repeatedly revised according to institution requirements. When the three material categories enter the conversation log and auditing feature, they play different roles: contracts provide the delegation relationship and fee terms, school application forms carry fields such as institution, major, and intake season, and personal statements reflect content versions and submission receipts. Field characteristics center on names, quantities, dates, and signatures: when the names, quantities, or dates of the same record do not match across two materials, versions are not synchronized, or signatures or receipts are missing. Exception tracing requires that every exception can be traced back to the original material, and after manual review an exception list and review conclusions are formed and handed to the person in charge for handling.
Configuration and implementation checks
This step is performed by the conversation record interface (by application and session dimension), which outputs the session message list and the total number of records, including role and reference information. The "exception list and review conclusions" are then completed manually or by an external system. The interface only retrieves conversation evidence and does not write to business ledgers.
| Object | Check | Verification action |
|---|---|---|
| Study abroad service contract | Contract fields, dates, and signatures must be consistent with the application form, and the delegation relationship and fee terms must be traceable | Pull conversation records by chatId, verify the contract number, signing date, and signature receipt, then compare names and quantities with the application form |
| School application form | Institution, major, intake season, and submission date must align with the contract and personal statement | Locate a single record by dataId, verify the application form fields and dates, and check whether versions are synchronized |
| Personal statement | The content version and submission receipt must be consistent with the names and dates in the application form and contract | Open value to view the role, reference information, and elapsed time of a single record, and verify the personal statement version and receipt |
| Exception list and review conclusions | Each exception is supported by an original record, and after the reviewer signs it is handed to the person in charge for handling | Page through by the total number of records total to retrieve all, sample one exception and trace it to the source material, and confirm response code of 200 and the signature |
Three common errors
- Symptom: the names, quantities, or dates of the same record do not match between the contract and the application form. Cause: the two materials are maintained separately, lacking unified field verification and version synchronization.
- Symptom: the personal statement version is not synchronized, and an old draft is submitted. Cause: after revision, it was not written back to the application form and contract, and no receipt is seen in the conversation records.
- Symptom: the contract or application form lacks a signature or receipt, and the exception cannot be confirmed. Cause: signed documents were not fully collected during material circulation, and only message records can be seen during review.
How to verify the setup
This feature's acceptance: page through by the total number of records total to retrieve all, sample one record to verify the role, reference information, and time, and confirm response code of 200 and that _id, dataId and value can be located.
Business test: create an exception record, see whether it can be traced to the source material, and verify the fields, dates, and signatures of the contract, application form, and personal statement.
- Pull two pages consecutively by application and session identifier, compare the total number of records and the offset, and check whether the role field matches the original conversation between question and answer.
- Open a single record to verify the reference and elapsed time fields, confirm that the number of references is the array length, and that reference text tokens are recorded separately.